Vision
Good Governance through Service Excellence
Mission
To create a government that addresses the needs and respects the values of 'ubuntu’ in our communities
To create a better life for all through delivering inclusive and affordable services for residents
To create a safe environment with diverse opportunities for economic growth and devel...
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Diploma in Public Administration or Secretarial NQF level 6 qualification;
3 years relevant experience;
Computer Literacy- MS Office Applications
Good planning and supervisory skills;
Attention to detail;
Must display tact, diplomacy and adherence to strict confidence;
Good communication skills;
Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and Xhosa).
DUTIES:
Referring to Council’s schedule of meetings and, arranging and confirming the venue with due consideration given to the number of delegates attending and facilities required;
Allocating secretarial resources in accordance with the status and complexity of meetings and submitting completed schedules for approval and execution;
Monitoring the circulating notification, agenda and minutes of previous meetings to members.
Accessing and making information available prior to the meeting to the Chairperson and/ or representatives on specific items for discussion, referring to Councils resolutions, reports and correspondence.
Verifying specific secretarial sequences at meetings with regards to circulation and completion of attendance registers, recording details of proceedings/ discussions and decisions, and making available of copies of correspondence referred to in discussions to members.
Receiving and proof-reading minutes and agendas, rectifying/ correcting items,
Performing word processing applications to prepare minutes and notifications of meetings;
Referring to legislation, Council resolutions and regulations to enable formulation of resolutions and recommendations arising out of discussions in Committee;
Recording/taking minutes of meetings;
Monitoring the recording and updating of registers of attendees to Committee meetings
Maintaining and updating Committee files and records inserting attendance registers, notification, correspondence and minutes in accordance with established referencing sequences;
Communicating with internal departments and/ or external service providers in respect of the catering requirements and/ or stationery and equipment needed for specific sessions;
Communicating with the Office Bearers to establish items for inclusion on the agenda and the submission of investigational/ general reports and proposals supporting agenda items;
Communicating with Senior Admin Officer: Committees regarding information and queries pertaining to meetings.
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