Committee Secretary Hay Level 13/C2 (Internal/External advert) (North West) at NECSA

Job Purpose:

• To support and assist in carrying out administrative duties relating to Operational Committees meetings and to perform general office administration as required.

KEY PERFORMANCE AREAS

PRINCIPAL ACCOUNTABILITIES

Secretariat Function

• Fulfil functions on Operational Committees, prepare and distribute the necessary information/packs and meeting agendas in advance for meetings
• Compile Operational meeting agendas in consultation with the chairpersons of the Operational committees
• Ensure the successful delivery of all Operational meetings packs.
• Ensure accurate recording of minutes and timeous circulation to the Operational Committee Members.
• Timeous compilation and circulation of action items; following up on action items for presentation for the next meeting.
• Facilitate, finalise and file round robin resolutions accordingly.
• Act as Committee support for EXCO and Workings Committees; and communicate decisions from EXCO for Board submission
• Attend to assigned Operational Committees, take minutes when required and fulfil all reasonably expected administrative functions relating to the position

General Administration

• Logistical arrangements for relevant supporting committee meetings (booking the room, arranging equipment and arranging with IT to set up Boardroom)
• Load the agenda and supporting documents on the CoSec shared point System
• Record keeping and maintaining a secure electronic and hard copy of minutes in the minute book
• Maintain the electronic and hard copy filing of all committee documentation.
• Handle internal stakeholder queries and deal with correspondence
• Keep up-to-date Operational committee membership and attendance registers
• Manage monthly departmental meetings and minutes
• Other general administrative duties in support of the Assistant Company Secretary and related tasks or areas of responsibility as and when required

Safety

• Collect and ensure that the department submit the Lebo observation Monthly
• Attend Lebo Operational committee meeting as and when required

COMPETENCIES

Job Specific and Behavioural

• Time & Self-Management
• Trust & Credibility
• Motivation to Learn
• Communication
• Problem Solving
• Resilience & Stress
• Management
• Drive (Results Orientation)
• Excellence / Quality orientation
• Adaptability / Flexibility
• Customer Service Orientation
• Relationship building
• Teamwork

Knowledge and skills

• Knowledge of relevant Necsa structures, governance policies, and procedures.
• Basic understanding of the Companies Act and King IV corporate governance requirements.
• Communicate complex governance related issues
• Ability to engage/communicate with Senior Management.
• Ability to adapt to changing internal and external environments and can support teams to do the same

Requirements
Qualifications and Experience:

• 3 years National Diploma in Secretary/ Administration or equivalent
• Studying towards a CIS (Chartered Institute of Secretaries) qualification will be an advantage.
• Minimum 3 years administrative experience, corporate environment or related position

Closing date: 07 November 2025