Committee Specialist at Rand Merchant Bank

Job Description

• To supports the effective coordination, governance, and operational support of credit committee activities. This includes policy advice and analysis to ensure that statutory obligations are met whilst maintaining a high standard of corporate governance and compliance within the business.
• Develop and maintain the annual committee meeting calendar, ensuring timely scheduling and adjustment of committee activities in accordance with governance guidelines.
• Coordinate the preparation of credit committee agendas by liaising with analysts and stakeholders across jurisdictions.
• Manage the distribution of meeting packs, ensuring all documents are collected and circulated to relevant stakeholders with due regard for confidentiality and compliance.
• Support the Chairperson in planning committee meetings, including resource allocation and logistical arrangements.
• Communicate meeting logistics and agenda details to stakeholders, ensuring resourcing requirements and updates are shared.
• Facilitate approval processes by coordinating proposal submissions and distributing it to committee members in compliance with governance standards.
• Maintain database of credit metrics, approval conditions, and related data to support the preparation of periodic reports.
• Prepare accurate minutes of committee discussions, including risk considerations, mitigations, and decisions made.
• Ensure the committee fulfils its oversight responsibilities regarding Delegated Mandate Approvals (DMA) by preparing and presenting regular DMA reports and coordinating stakeholder engagement.
• Monitor and advise on adherence to committee governance standards and charter requirements, ensuring compliance is consistently upheld.
• Build and maintain effective relationships with relevant stakeholders to support seamless execution of responsibilities.
• Ensure accurate filing and record-keeping of committee documentation in accordance with operational requirements.
• Provide secretarial support to all Risk and Credit board and committee meetings when required and record all key decisions and discussion items. 
• Assist with the preparation and signature of all Company Secretarial documents such as resolutions, minutes, shareholder agreements and proxies.
• Comply with and adhere to identified governance and compliance standards and escalate problems for investigation and resolution.
• Ensure that information is dispatched timeously to all stakeholders to enable them to prepare adequately for board meetings.
• Report on transactional and process activities within set guidelines to provide timely information for decision making.

Minimum Requirements:

• Understanding of commercial and corporate credit value chain
• Familiar with credit risk management
• Knowledge of governance frameworks (i.e., King IV)
• Understanding of the Companies Act and the Banks Act
• Minimum:  Bachelor of Commerce Degree
• Preferred: Bachelor of Commerce Degree in Law
• 3 to 5 years’ experience in a Credit Support function within a Risk/Credit environment
• Hands on experience in corporate governance and the functioning of board and management committees