Company Secretarial Consultant / Administrator - Midrand at Oza Holdings

Overview:
As a Company Secretarial Consultant / Administrator, you will ensure the company’s compliance with statutory and regulatory requirements, manage board processes, and facilitate effective corporate governance.

Key responsibilities:

• Ensure compliance with all statutory and regulatory requirements
• Maintain statutory books, including registers of members, directors, and secretaries
• File necessary returns and documents with regulatory bodies (e.g., Companies House, SEC)
• Stay updated with changes in relevant laws and ensure the company complies with them
• Prepare and file the annual return and other legal documentation
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action
• Advise the board on corporate governance matters
• Assist in the development of corporate policies and the implementation of best practices
• Ensure that the company’s governance framework is maintained and developed
• Develop and oversee the systems that ensure the company complies with all applicable codes and regulations
• Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs)
• Record and draft minutes of board meetings and ensure they are accurately maintained
• Facilitate effective communication between the board, committees, and executive management
• Ensure that board procedures are both followed and regularly reviewed
• Manage relations with shareholders and stakeholders
• Oversee the distribution of the company’s annual reports, accounts, and other relevant communications
• Arrange and manage AGMs and EGMs, ensuring compliance with legal requirements
• Maintain the company's statutory records.
• Safeguard the company’s official seal and ensure proper use of it.
• Handle correspondence and regulatory filing with appropriate authorities

Minimum requirements:

• Diploma / degree in law, business administration, or a related field
• Professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent.
• 3 to 5 years experience as a Company Secretary or in a similar role
• Extensive knowledge of corporate governance and company law
• Experience in dealing with regulatory requirements and corporate governance frameworks
• High level of accuracy and attention to detail
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to work effectively with board members, senior management, and external stakeholders
• High degree of professionalism and confidentiality