Company Secretarial Coordinator - JHB at Anglo American

Key responsibilities:

Statutory compliance

• CIPC submissions involving annual returns, appointment of directors etc.
• Update of entity management programme (Kuberno)
• General statutory compliance work for dormant companies
• Compiling auditor packs forming part of the annual statory audit
• Address audit requests for companies within the Cosec portfolio
• Prepare and circulate Directors annual disclosures

Meeting management

• Arrange and coordinate PMC, Board and Committee meetings as well as Annual General Meetings.
• Book rooms, catering, and equipment
• Compile and finalise meeting agendas in consultation with the Company Secretary.
• Distribute meeting documents via Diligent Boards.
• Finalisation of minutes including preparation of extract of minutes and track action items.
• Business Administration

 Compilation of FICA and KYC information packs

• Coordinate and manage the Cosec corporate calendar of activities and events.
• Coordinate and manage Cosec procedure notes and templates.
• Assist with information needed for i.e. opening of banking accounts and documents for signature
• Arrange travel, visas, and accommodation for the Company Secretariat department

General tasks

• Take notes or dictation at meetings and provide general assistance during presentations to
• Company Secretariat team members.
• Organise and maintain diaries and make appointments for the Cosec team.
• Carry out background research and present findings for the Cosec team.
• Do expense reconciliation and invoice administration.
• Order stationery and other consumables.
• Monitor team member’s diaries; to check critical appointments have been made.
• Reconcile general and travel expenses in line with company policy.
• Log invoices received and submitted to accounts for payment.
• Assist team members with documents in line with new company templates and guidelines
• Provide admin support as necessary.
• Filing and storage of documentation (paper and electronic).
• Coordinate new team members induction arrangements
• Deal with post and couriers.

Qualifications:

• Degree or diploma or equivalent in related fields such as administration, communication, business management, project management
• MS Office, SAP

EXPERIENCE

• The company secretarial activities and key tasks.
• Experience in all aspects of team administrative skills and coordination of activities.

REQUIREMENTS

• Valid driver’s license