Personal Assistant: MMC's - PEXM19013 at Ekurhuleni Metropolitan Municipality

Responsibilities

• Manage the office, diary and logistical arrangements in  the Office of the MMC
• Manage all incoming and outgoing correspondence including prioritising and referring of correspondence to relevant departments locally, provincially and nationally on behalf of the MMC.
• Receive and screen all telephone calls within the office of the MMC as and when required.
• Develop and maintain a comprehensive filing system for the office of the MMC
• Coordinate all traveling, accommodation arrangements for the MMC
• Procurement of goods and services for the office of the MMC and facilitate payments of service providers
• Arrange and co-ordinate meetings, workshops, campaigns and events
• Liaise with internal and external stakeholders on matters of service delivery and political mandates
• To assist the MMC to manage and monitor outputs, workflow and office deadlines
• Make sound judgement on matters that are highly sensitive in nature and handle responsibly

Job Requirements

• Grade 12 with a secretarial qualification or relevant equivalent NQF level 4
• Exceptional Computer literacy (MS Word, Excel, PowerPoint, Internet & E-mail)
• Excellent office management, leadership and analytical skills
• Ability to demonstrate resilience and to function effectively under pressure
• Knowledge of and interpretation of legislative framework, service delivery, imperatives and implementation thereofAbility to understand and observe protocol
• 1-2 Experience and Understanding of a political environment