Company Secretary (DU) at Postbank (SOC) Ltd

Job Responsibilities 
Strategic Alignment 

• Support the Board in setting the strategic direction by providing relevant information and ensuring a set timeline for strategic setting and review in line with applicable legislation. 
• Facilitate communication of strategy to relevant stakeholders and regulators 
• Advise the Board on applicable laws and regulations applicable to the strategic direction of Postbank. 

Corporate Governance 

• Develop, implement, and maintain effective corporate governance policies and procedures in accordance with applicable legislation and corporate governance best practice. 
• Ensure Compliance with the Memorandum of Incorporation 

Board Support and Administration 

• Prepare the Annual Calendar for Board and Committee meetings. 
• Coordinate and organise Board and Committee meetings, including preparing agendas, minutes and board packs. 
• Serve as a liaison between board members and management, facilitating communication and ensuring timely dissemination of information. 
• Coordinate the Board induction and training of board members on their duties and responsibilities. Keep the board abreast of the changes in laws and regulations affecting Postbank and ensure compliance thereto. 
• Prepare and file statutory returns and disclosures required by the Companies Intellectual and Property Commission (CIPC). 
• Provide Board of Directors and Executive Committee with guidance on duties, responsibilities and powers  

Regulatory Compliance 
Shareholder Relations 

• Manage communication with the shareholder, including responding to inquiries and facilitating the dissemination of information. 
• Coordinate the organization of annual general meetings (AGMs) and other shareholder meetings, ensuring compliance with legal requirements. 

Record Keeping and Documentation 

• Maintain accurate and up to date statutory records, including registers for shareholders, directors and beneficial owners. 
• Ensure accurate documentation of Board decisions and resolutions.  

Financial

• Manage the departmental budget, ensuring expenditure within approved budgets.  

People Management 

• Manage performance of the Secretariat unit ensuring agreement of annual goals, measuring performance against agreed goals and ensuring the implementation of Postbank policies for non-performance. 
• Talent management, including career development and paths for own team. 
• Ensure that staff receive adequate and relevant training. 
• Ensure that the working environment contributes to improving staff morale and increasing productivity. 
• Alignment to the bank’s transformation (EE) objectives through departmental processes. 

Financial

• Provide input in development of the annual report to ensure that: 
• Statutory deadlines are met. Statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices in Postbank 
• Ensure efficient management of function / resources in accordance with the stipulations of the Public Finance Management Act, fraud prevention and risk management principles, corporate governance, legislation, agreements, company policies, practices, procedures, regulations, etc. 
• Ensure that Company Letterheads are updated with the latest information of the Directors.  

Qualifications, Knowledge and Experience 
Qualifications and Experience: 

• Relevant professional qualification (e.g. B. Com/Law, LLB) A Postgraduate qualification will be an added advantage. 
• Chartered Institute of Secretaries (CIS) Diploma 
• Membership of the Institute of Directors South Africa (IODSA) or the Institute of Chartered Governance Institute of Southern Africa will be an added advantage 
• Minimum of 5-8 years post qualification experience in a similar position, preferably in the Financial Services industry 
• Fulfil the Fit and proper assessment in line with the requirement for the role