Company Secretary - Umhlanga at Ignition Group

Description

The Company Secretary for Ignition Financial Services ensures efficient administration and compliance with statutory and regulatory requirements for the organization and supports the Executive Management and the Board of Directors by coordinating meetings, preparing necessary documents and reports and overseeing corporate governance.

Key roles and responsibilities : 

Board, Committee and Management Meetings and Reports Coordination

• Set meeting dates, send out meeting requests, and draft agendas.
• Prepare and distribute meeting packs, draft board resolutions
• Assist management with internal report compilation.
• Attend board calls, draft minutes, ensure attendance registers are signed, and guide directors on conflict of interest disclosures.
• Prepare and circulate action lists and minutes within specified timeframes.

Annual General Meeting (AGM) Administration

• Draft the agenda and ancillary documents and circulate to attendees.
• Attend AGM, ensure compliance with the Act, invigilate voting, tally votes, and submit results.
• Draft and circulate AGM minutes to Management and the Board.

Corporate Governance and Legal Compliance

• Oversee induction and training for new board members and provide guidance on governance matters.
• Manage and report on all CIPC changes and return submissions.
• Advise on committee setups, charters and terms of reference
• Update directors on new corporate law legislation
• Support control functions in providing guidance on corporate actions, such as setting up committees and compliance with governance standards.

Written Board and Shareholder Resolutions

• Draft, review, and circulate written resolutions for approval.
• Monitor voting outcomes and communicate results to Management and the Governing Body.
• Maintain a register of resolutions for auditing purposes.

Requirements

Knowledge, skills and attributes:

• Comprehensive understanding of the Companies Act, and corporate governance principles.
• Strong planning, coordination, and time-management skills.
• Excellent written and verbal communication abilities, including drafting of resolutions, minutes, and legal documentation.
• High level of accuracy and attention to detail in documentation and record-keeping.

Education and training:

• Legal degree, Legal administration qualification, Business Administration, or related field.
• Chartered Secretary qualification or similar professional certification advantageous.

Experience:

• Minimum of 5 years of experience in a Company Secretary or similar role, preferably in a corporate or financial services environment.
• Proven experience in coordinating board and committee meetings and drafting resolutions and minutes.
• Demonstrated ability to provide governance advice and ensure compliance with legal and regulatory frameworks.