Compliance Contracts and Grants Coordinator at BroadReach

Purpose of the position
CCG Coordinator Role provides efficient, proactive and professional administrative and operational support within the Compliance, Contracts and Grants Departments and across associating projects and/ teams. The role is also responsible for drafting legal documentation using CCG templates, general administrative functions, travel arrangements and other support functions for the department.

This role involves tasks necessitating exposure to sensitive information and contracts requiring considerable discretion, judgment, tact, and diplomacy as well as a practical knowledge of the practices and procedures of the Health Development Business Unit, general company policies, and organization structure. The role is also responsible for supporting the Compliance, Contracts and Grants Department.

Key Accountabilities
General Administrative Tasks:

• New File Setup
• Editing and styling of documents
• Ensures that records are maintained to meet legal and contract requirements
• Archiving of CCG files
• Contracts, Grants and Compliance Induction
• Coordinate Contracts, Grants and Compliance external travel
• Coordinate Contracts, Grants and Compliance Team Meetings/Trainings/Workshops, including preparation of Agenda’s and Minutes, attendance register and sending calendar invites and administrating the meeting/training.
• Develop and maintain templates and tools.
• Any other general administrative tasks

Contracts and Grants:

• Support with Assessments by reviewing and saving files
• Prepare and submit monthly report
• Reviewing and drafting of vendor and partner contracts, contracts, sub-agreements memorandums of understanding and modifications/ amendments
• Assist with the executing of vendor and partner contracts, contracts, sub-agreements memorandums of understanding and modifications/ amendments
• Monitors contracts and grants across lifecycle of contract or grant (pre-contract/agreement/award through close out) by maintaining trackers.

Compliance:

• Perform Due Diligence Checks (Initial & Annual Checks)
• Perform administrative tasks and reviews during compliance assessments, both internally and at Sub-Recipients
• Ensure proper process and protocols observed throughout contract or grant life cycle
• Ensuring that all partner documents are up to date and signed off correctly and that all required information is loaded onto the SharePoint files.
• Assist with regulatory compliance.

Qualifications
Essential qualifications

• Minimum 5 years’ experience.
• Paralegal, business or administrative diploma.
• Advanced MS Office skills and the ability to learn new systems quickly

Desirable Qualifications

• Bachelor’s degree

Experience & Skills

• Minimum 5 years’ experience as Legal Secretary dealing with Personal assistance and Drafting of Legal documents
• Advance MS Office skills and the ability to learn new systems quickly.
• A strong understanding of filing, organising and coordinating information
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced and changing environment.

Personal qualities & Behavioural competencies:

• Committed to high standards and continuous improvement
• Good influencing and interpersonal skills with people at all levels
• Confident and comfortable to challenge senior stakeholder thinking
• Ability to operate in a high-pressure environment with conflicting priorities and tight timelines
• Ability to speak and present proposals with conviction
• Resourceful, creative and innovative approach to work
• Collaborative nature of working across different teams
• Ability to effectively prioritise and plan work
• Good negotiation skills with the ability to navigate and relate at all levels
• Be solution focused
• Ability to build rapport and credibility with stakeholders
• Attention to detail.