Compliance Officer (P10): Finance at Sol Plaatje University

Purpose:

• The Compliance Officer must ensure compliance with institutional policies, financial regulations, and SCM frameworks in the procurement of goods and services, infrastructure procurement, and creditors’ payments.
• The role further supports compliance with built-environment contract frameworks (e.g., JBCC, NEC, GCC, FIDIC etc) by assessing the alignment between procurement processes, contractual obligations, and payment mechanisms within infrastructure projects.

Minimum Requirements 

• A bachelor’s degree (NQF07) in finance, Accounting, Auditing, Supply Chain Management, or related field.
• Minimum 5 years’ experience in compliance, audit, or financial management within a public sector or higher education environment. 
• Attention to detail.

Recommendations

• Professional certification in compliance, internal audit, or procurement (e.g., CIPS, CIA, CFE) advantageous.

Duties and Responsibilities 

Compliance Monitoring & Assessment

• Ensure that all procurement and creditor transactions comply with institutional policies, financial regulations, and SCM frameworks.
• Review purchase orders, invoices, and payment documents for accuracy, legitimacy, and compliance with procurement procedures.
• Verify supplier selection, contract awarding, and payment processes against SCM Policy and guidelines.
• Conduct periodic compliance reviews to detect policy implementation gaps.
• Review infrastructure procurement documentation to ensure alignment between SCM requirements and the selected construction contract framework
• Assess whether procurement documentation and evaluation criteria reflect the contractual delivery model, risk allocation and payment structure applicable to the infrastructure project.

Risk Management & Fraud Prevention

• Identify irregularities, unauthorised transactions, or potential fraud in procurement and creditor payment cycles.
• Assess risks of non-compliance and recommend corrective measures.
• Ensure segregation of duties to prevent conflicts of interest, collusion, or unethical practices.
• Strengthen financial controls to minimize inefficiencies and irregularities.
• Identify financial and compliance risks arising from contractual payment provisions, variations, and contractor claims within infrastructure contracts.
• Monitor compliance with contractual certification and payment procedures to prevent irregular or unauthorised payments.

Policy & Procedure Enforcement

• Monitor adherence to procurement and financial procedures in line with SCM regulations.
• Ensure compliance with preferential procurement policies (e.g., BBBEE) and fair supplier selection.
• Enforce contract management requirements including supplier performance evaluations and adherence to contractual terms.
• Standardise processes to enhance discipline and accountability.
• Assess whether procurement processes support the contract strategy selected for infrastructure projects, including appropriate contractor selection methods, evaluation criteria and contractual conditions.

Monitoring, evaluation and reporting

• Prepare regular compliance reports highlighting findings, risks, and deficiencies.
• Report non-compliance, irregular expenditures, and unauthorised deviations to senior management.
  Provide evidence, documentation, and recommendations to strengthen internal controls.
• Support the Director with BBBEE reporting and compliance verification processes.
• Report compliance risks associated with construction contract administration, contractor payments, and variation management.

Process Improvement & Training

• Develop actionable strategies to address policy and procedural deficiencies.
• Recommend improvements to SCM processes and internal controls.
• Provide training and guidance to finance and procurement staff on regulatory changes, institutional policies, and compliance best practices.
• Promote a culture of compliance within the departments and faculties.

Contract & Expenditure Oversight

• Ensure supplier contracts and expenditure approvals align with budgetary limits and procurement thresholds.
• Monitor supplier payment terms to avoid penalties or late payments.
• Oversee compliance with infrastructure procurement requirements and creditor settlement obligations.
• Review infrastructure project contracts to ensure compliance with standard construction contract frameworks.
• Assess contractor payment mechanisms including interim payment certificates, retention provisions, milestone payments, and variation approvals to ensure alignment with SCM and contractual obligations.
• Monitor compliance with contractual conditions governing contractor selection, contract amendments, and payment authorisations.

Closing Date 10 April 2026