Controller: Vehicle Stock at Motus Holdings Limited

Job Description

• Motus Toyota Divisional HO currently holds a vacancy for a Controller: Vehicle Stock.

The person in this position will be responsible for ensuring that vehicle stock is controlled & procured so as maximize stock turnover.

• Ensure receipt of vehicle documents from P.D.I (invoice, car documents, service books, owner’s manual)
• Allocate stock number and issue stock card
• Enter details in stock book (engine & chassis number and job number)
• Keep a copy of invoice for payment to Toyota
• Deliver a copy of invoice to Accounts for journal entry (purchases)
• File all vehicle documentation
• Instruct P.D.I to either keep vehicle in storage or to be delivered to Dealership
• Create new vehicle models
• Issue invoice to Dealer for swop
• Draw cheques to pay for vehicle only when copy invoice has been received & entered in stock book
• Ensure Sales Manager sign requisition
• Hand over cheque and all relevant documents to Driver, Sales Executive or Sales Manager
• Ensure all documents are received when swopped vehicle arrives
• Collect statements from Toyota SA
• Check statements against invoice copies of invoice
• Draw cheque for payment (attach statement to cheque requisition)
• Deliver cheque to Toyota SA
• Supply Sales Manager with stock form (opening and outstanding stock, following month allocation, total 3 months past sales, 3 months forecasts)
• Receive above completed form from Sales Manager
• Capture form on PC
• Hand over printout to the Sales Manager
• Receive form from Sales Manager after meeting for ordering
• Draw stock sheets when required for the Sales Manager
• Stock Take, Key stock take and Spare Key Stock take

KNOWLEDGE, SKILLS AND QUALIFICATIONS:

• 3 years previous stock controller experience
• Knowledge of Kerridge and E-Toyota is essential
• A minimum of Grade 12
• Clear Criminal Record
• A Valid Driver’s License
• Computer Literate – Excel & MS Word
• Good Interpersonal & Communication Skills with ability to operate under pressure and in a team environment

Closing Date 17 March 2026