Conveyancer: Admitted (Cape Town) at Secondments

Job Advert Summary    

To support the Provincial teams as part of the deal origination process and ultimately contribute to growing the book and ensuring compliance to all legal requirements and relevant policies and procedures. To perform the required conveyancing and notary activities on behalf of the relevant Provincial Offices by securing loans and legally transferring ownership while ensuring that all relevant legislation pertaining to individuals, entities and respective legal capacity is understood and adhered to. Supporting the process of entering into loan transactions or purchase and sale transactions by assisting with the drafting of all loan contracts in collaboration with the relevant internal and external stakeholders. Support the business with required transactions and related legal activities to ensure that risks relating to securities and client accounts are maintained from a legal perspective and the interests of the company are protected. Provide management with any required status reports and make recommendations.  

Minimum Requirements    

Preferred Minimum Education and Experience    

• Accredited qualification in Conveyancing or equivalent
• 4-5 years Conveyancing experience.

Critical Competencies    

• Conveyancing Process
• Deeds office process
• Report writing
• Contract compilation

Additional Requirements    

• Extended hours as and when required.
• Valid driver's license.
• Travel as and when required

Duties and Responsibilities    

Key Performance Areas    

• Concluding legally enforceable loan contracts
• Compile the required loan agreement/contract with supporting documents, including but not limited to, any conveyancing and notary documents.
• Ensure that the signatures from clients and other parties are obtained.
• Issue guarantees as required to finance the transaction
• Drafting of the required legal agreements including but not limited to security documents and any conveyancing and/or notary documents.

Attend to registration of securities and associated processes on behalf of the company

• Conduct deeds office searches and any other required searches in preparation for the registration of securities.
• Attend to the registration of conveyancing and notary transactions
• Collaborate with attorneys for registration of conveyancing and notary transactions in the deeds office.
• Adhere to legislative requirements e.g. FICA, NCA, CPA etc.
• Inform all the relevant parties as it pertains to the conveyancing transaction once the conveyancing documents are ready for lodgement
• Ensure that no servitudes are being registered or other limiting conditions apply before registration or disbursement.

Compiling reports

• Oversee the preparation of various status reports including record of Deeds Office registrations, closings, follow-up and adherence to desired outcomes
• Receive a request for the compilation of a report and analyse the request to determine the nature and extent of the report.
• Collect and verify the required data from all relevant sources.
• Generate the report in accordance with relevant policies and procedures.
• Make recommendations in accordance with the information at hand.
• Submit reports for approval as required according to the DOPs.

Maintain existing Client Accounts

• Receive registered deeds from the relevant Deeds Office, update security system and file security documentation
• Attend to client queries as required in collaboration with the Commercial Bankers and the Portfolio Management Services teams.
• Ensure continuous follow-ups until expected outcomes are attained
• Document the interaction with the relevant role players for future reference purposes

People Management

• Performance Management
• Analyse the business plan to determine the applicable deliverables and targets
• Compile the Performance Management documentation in collaboration with the staff member in terms of:
• Job Profile requirements

Key Performance Areas

• Personal Development Plan
• Conduct performance planning session and Track and monitor performance in accordance with performance contracts
• Conduct performance reviews in accordance with policies and procedures and take corrective actions where necessary
• Provide coaching and feedback to employees on how to improve and sustain their performance
• Lead the department by managing appointments, promotions, and industrial relations issues conjunction with the Human Capital Support Service Unit
• Conduct disciplinary actions as per company’s  policy and procedure where necessary.