Coordinator LIMS at Sibanye-Stillwater

Job Purpose:

• To be responsible for the ownership, coordination and maintenance of all electronic laboratory information and data (results) within the lab

Minimum Required Qualification:

• National Diploma or Btech in Analytical Chemistry

The Appointee should:

• Certificate in Querying with Transcript_SQL2016.
• Minimum 3 years LIMS experience with In-depth knowledge of LabWare LIMS, including LabStation™, Crystal Reports, etc
• Medically fit to work in the specific business area
• Clear security screening record
• Valid driver’s license (if applicable)

Advantageous Qualifications:

• Certificate in LIMS (Labware – LIMS) will be advantageous.

Additional Requirements:

• None

Key Responsibilities:

• Database & Information System Management1  Ensure compliance to organisational best practices and information system controls, i.e. quality standards, processes and procedures.  Emphasise adherence to system standards, policies and procedures by providing technical support and guidance to system users.  Confirm that data and information are captured in line with administrative requirements, accuracy and timeframe standards to ensure the integrity and consistency of data and information output.  Ensure that all instrument information and data are sufficiently secured.  Allocate sample identity (barcode) as per client request and add to LIMS / MES database.  Mentor, advise and provide job assistance on all specialised information software to ensure effective information system administration.  Utilise appropriate feedback structures for safekeeping and effective dissemination of information.  Provide analytical and instrumentation input in analysis method development.  Conduct LIMS configurations and manage change internally for the Lonmin Value Change requests and external Service provider upgrades.  Conduct LIMS software installations for a network of 20 computers locally and train 70 end users.  Program system to schedule work, change accordingly, test scheduling and correct errors.  Manage audit trail of all transactions and maintain archives thereof.  Take sole ownership and responsibility for the LIMS functionality.
• System Management  System Management Performance & Maintenance  Conduct system checks and reviews to monitor usage, reliability and availability.  Monitor system performance to identify system failures, system inefficiencies and improvement opportunities.  Recommend possible solutions to system failures, system inefficiencies and improvement opportunities.  Troubleshoot to proactively identify risks, and report to the relevant authority.  Provide and implement measures to maintain data and information integrity.  Create structures to ensure the availability of data and information to relevant stakeholders.  Faultfinding to establish the root cause of incorrect data as identified by reporting.  Design and recommend a backup strategy for each financial year ending.  Implement and maintain features and standards for system changes.  Ensure that labelling printers are maintained.  Ensure that all electronic hardware is maintained.  Emphasise alignment of systems implementation with Lonmin’s long term strategies.  Remotely connect to Lonmin network servers to fix system errors.  Identify reporting and system errors and liaise with clients upon correction.  Continuously add samples and make changes as per client request (includes the removing of samples from the system).  Integration & Optimisation  Participate in the development, implementation and monitoring of specialised software standards, policies and procedures.  Make recommendations for systems design and re-design.  Be aware of new developments in systems technology and specialised software applications through benchmarking.  Proactively investigate alternative solutions to reduce systems failures and inefficiencies.  Provide support on SACO & SCADA systems.  Make recommendations as well as provide advice to drive data integrity and security.  Attend and implement learnings of National LIMS Customer Education Conferences and upgrade seminars.  Conduct test methods of new analytical methods.  Write integration scripts for instrument interfaces and Lonmin Processing Metals accounting system as well as Mining mineral resources, ensuring that data transacting is timeous and correct for Mining shafts, Concentrator Plants, BMR and Smelter operations, and Lonmin Metals and Financial forecasting.  Technical  Confirm compliance to system standards, policies, procedures and legislative requirements.  Mentor, advise and provide on-the-job assistance on all specialised information software.  Conducting system checks and reviews and monitoring performance.  Troubleshooting and fault-finding.  Identify system failures, system inefficiencies and improvement opportunities.  Participate in the design and re-design of systems, as well as the implementation of new systems.  Maintain data and information integrity on information systems.
• Sample Management  Printing of barcodes for samples received.  Obtain quotes related to barcode roles, ribbon prices, scanners and software upgrades for ordering.  Effective categorisation of sample identities.  Maintain barcode database.
• System Security & Data Protection  Implement and maintain security compile and report on system users failing to adhere/comply with system requirements.  Participate in the design of system security in collaboration with appropriate and relevant vendors.  Assist and ensure that database backup and recovery procedures are in place and ensure that they are current, to ensure system recovery in case of system failure and worst-case disaster recovery.  Create and index back-ups in line with organisational and external requirements.  Execute system maintenance and administration procedures to minimise incidents of lost data.  Protect data through controlling access to, and availability of specific data and information to relevant stakeholders.
• Stakeholder Relations  Building and maintaining relationships with stakeholders across the organisation and externally at all levels and cross-functionally.  Ensuring open communication channels with all relevant stakeholders.  Add new users onto the LIMS reporting database.  Engage with users on IT hardware requirements and provide infrastructure as required.  Engage with metal accounting stakeholders related to data integration. Build and maintain effective work relationships with stakeholders.  Sourcing, contracting and negotiating with service providers.  Liaising with the necessary entities on any environmental management related requirements and alignment where applicable.  Collaborating with external service providers regarding the design and implementation of tools to enhance processes.
• Financial Management  Managing the finances of the Division to achieve Organisational objectives.  Create purchase requisitions for ordering of materials and services.  Create mine store reservation for ordering of materials and services.  Create service entry sheet for payment processing on orders of materials and services invoiced.  Pull commitment reports to see outstanding items on Budget Cost.  Pull actual cost reports for analysis to be charged to the respective plants.  Take responsibility for the costing of work conducted and charge outs to Lonmin business units. Working Cost Budgets:  Setting and approving budgeting parameters for the Division in line with business requirements and financial objectives.  Approving operational expenditure.  Formulating monthly and annual budgets. Cost Savings:  Leading and driving cost saving and cash conservation initiatives.  Remaining competitive on the global cost curve for surface operations.
• Building a values-based organisational culture  Actively support and meaningfully participate in the execution of the segment specific organisational development plan. This support will manifest in the targeted shift in culture as described by a valid culture assessment.  Culture Programme Enablement.
• ESG Compliance  Align to international responsible mining principles.  SA PGM Operations: Enhance Together for Sustainability (eTfS) initiative.
• SHE Compliance  Maintain and comply with SHE standards within the work environment.  Participate in risk assessments and investigate and take appropriate action as per identified risks.  Ensure adherence to all company policies and procedures. SHE Management:  Instil a culture of SHE leadership within the department.  Participate in regional/local bodies and decision-making forums in the process developing a business relevant external environment, that will result in the longer-term sustainability of the Division. Quality Management System (QMS):  Approve department’s documents.  Comply with requirements of the Quality Management System.
• SHE Compliance  Maintain and comply with SHE standards within the work environment.  Participate in risk assessments and investigate and take appropriate action as per identified risks.  Ensure adherence to all company policies and procedures. SHE Management:  Instil a culture of SHE leadership within the department.  Participate in regional/local bodies and decision-making forums in the process developing a business relevant external environment, that will result in the longer-term sustainability of the Division. Quality Management System (QMS):  Approve department’s documents.  Comply with requirements of the Quality Management System. Focus on safe production & operational excellence  Focus on safety and health as well as operational excellence  Improve our position on global industry cost curve
• People Management  Provide coaching and on-the-job training to reporting staff.  Manage performance and development of reporting staff.  Ensure fair work allocation for team members.  Inspire team members towards high performance.

Deadline:5th August,2026