Coordinator, Procurement - Belfast at Exxaro Resources

PURPOSE: 

• To coordinate Business Unit buying activities for execution and support of Group purchasing strategy and address/resolve operational buying challenges/queries and non-conformances of specific allocated team purchasing group. 
• Be a Business Unit one stop communication point for all purchasing queries.

Minimum Requirements    
QUALIFICATIONS:

• N Dip: Procurement (Essential/Minimum)
• Certificate First Line Management (Essential/Minimum)
• B Tech (Relevant) (Recommended/Desirable)

EXPERIENCE: 

•  3-5 years Relevant Supply Chain Management, Procurement or Finance experience. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).  (Essential/Minimum)    Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities    
Administration and Support Services    

• Conduct accurate and timeous materials management reporting
• Participate and provide support in audit process and improvement of Business Unit (BU) procurement function

Business Partner Enablement    

• Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
• Provide process advice to business partners/end-users through in transaction guidance and support
• Working with various internal and external stakeholders to expand and enrich supply chain content

Compliance, Governance and Assurance   

• Provide guidance to direct reports and customers to ensure that all policies, procedures, standards and guidelines are adhered to in execution of procurement activities
• Ensure that supplier stakeholders comply with relevant regulatory requirements
• Ensure good Corporate Citizenship principles are adhered to Customer, Stakeholder and Client Relationship Management    
• Manage applicable internal and external relations, including interface with external providers or other functions responsible to ensure that business needs are met, and employees are satisfied
• Provide relevant support to applicable stakeholders
• Collaborate and communicate with suppliers

Functional Excellence    

• Ensure on time delivery of purchased goods
• Apply best practices, promote sharing of best practices/knowledge in the activities of Request for Quotations (RFQ) issuing/On contract purchasing, Purchase Order placement, expediting and encouraging in group purchasing work split sharing or allocation
• Execute purchasing training requirements for own team of buyers and provide frequent end-users purchase requisition training
• Identify and report critical functional risks

Functional Management    

• Query and non-conformance resolution coordination: Receive, investigate, resolve and feedback on all queries relating buying activities of team owned purchasing groups e.g. No Purchase Orders (PO), No Good Receipts Voucher (GRV’s), noncompliance to contracts - call offs, price mismatch etc.
• Performance management: Ensure BU related purchasing group buying performance measure is tracked, with non-performance investigated, action taken to improve non-performance and feedback communicated to various stakeholder’s platforms. Provide feedback to managers. Coordinate functional/cross-functional activities to ensure functional alignment.
• Maintain high performance standards. Track and drive functional targets/goals and hold Buyers responsible for achieving results
• Continuous improvement and purchasing effectiveness: Identify and execute procurement analytics on noncompliance to on contract buying, gap on targeted functional performance, purchasing group work split/allocation ineffectiveness, end-user non-conformance trend impact on buying performance and corporate office service delivery gaps and ensure active intervention through suggestions on improvements that will positively impact on service delivery, end-user vs Supply Chain Management (SCM) relations and functional performance
• Engagement/communication: Communicate and engage functional employees, including virtuals. Engage with managers, operations and cross- functionally with peers
• Governance: Ensure function adheres to Group governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

People Management    

• Performance management: Clarify roles/responsibilities and expectations. Define individual performance standards, monitor and measure performance, reward and recognise high performance. Apply consistent performance and consequence management, take prompt action against non-performance
• Talent development: Actively manage talent through regular assessment of employees’ strengths, development needs and development progress. Provide ongoing mentoring, coaching and development feedback to employees. Manage functional talent pipeline and succession planning process. Promote culture of continuous learning. Encourage and empower team to make decisions
• Culture/functional climate: Embody, translate and entrench the culture and values in function, address behaviours that undermine values. Foster effective teamwork and unity. Create an environment in which people are inspired to perform and a high-performance culture
• Communication/engagement: Proactively address conflicts, initiate difficult conversations
• Team development: Develop effective and high performing team. Create an environment of accountability and trust
• In consultation with Manager Procurement, identify reporting needs and validate against framework
• Determine capability and performance gaps in order to identify training needs

Procurement Control    

• Reconditioning, direct purchasing of goods and services, Low value capital procurement; Importation of goods/services
• Conduct market research and make recommendations relating to suppliers, costs and deliverability
• Investigate, negotiate and conclude once off purchase contracts
• Manage and administer tendering process for region
• In consultation with Manager Procurement, source new vendors and conduct assessments of both price and quality of products
• Track benefits of contracts
• Conduct market research on commodities
• Ensure successful purchase orders are created

Safe and Healthy Work Environment    

• Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Systems Infrastructure and Enablement    

• Coordinate and provide support in audit process and continuous improvement of regional procurement unit
• Ensure team's utilisation of relevant Enterprise Resources Planning (ERP) module and processes are done in manner that ensures data integrity
• Monitor Buyer performance on weekly/monthly basis utilising relevant ERP systems
• Manage buying processes, R Blocks and report on savings/breakdown order management

Behavioural Alignment    
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective