Cosmetics Admin Clerk - Cape Town Head Office at Dis-Chem Pharmacies

Dis-Chem Pharmacies Cape Town Head Office requires a Cosmetics Admin Clerk to support the Cosmetics Category Department through accurate administration in order to ensure efficient business operations. 

Minimum Requirements:
Essential:

• Grade 12 – Matric or Senior Certificate.
• Relevant experience in Admin

Advantageous:

• Relevant post Matric qualification.
• Basic computer skills

Job Description:

• Ensure all paperwork received from stores is correct.
• Query any reward forms that do not adhere to the qualifying to the criteria.
• Send Beauty Rewards order forms to the relevant person for processing.
• File documents within the department as per the operating procedure.
• Escalate any queries to the Cosmetics Sales Manager.
• Accurately capture commissions for the store Cosmetics Departments as they are received.
• Liaise with suppliers regarding commissions.
• Inform Management of any discrepancies that may appear.
• Sort mail packages to ensure that it is going to the right recipients.
• Inspect all incoming and outgoing mail.
• Review all outgoing mail to ensure that proper postage is applied and address information is complete and written legibly if applicable.
• Respond promptly to store queries relating to commissions or any cosmetics related admin and inform management of any unresolved
• matters.
• Communicate and coordinate with the relevant Dis-Chem stakeholders and internal departments to resolve queries in a prompt and effective manner.
• Ensure effective and efficient relationships with internal and external customers to improve operating efficiencies.
• Housekeeping must be in accordance to Dis-Chem standards. Make sure that your work station is always clean and tidy.
• Adhere to Dis-Chem Policies and Procedures and Standard Operating Procedures.
• Adhere to Health and Safety rules and regulations.
• Adhere to Dis-Chem Uniform and personal appearance policy.

Competencies:
Essential:

• English – Read, write and speak well. Must have basic knowledge and skills to be able to use the different communication methods and be able to communicate on different levels.
• Need to have an understanding of the financial implications that goes with the tasks involved
• Need to able to communicate and interact with other team members as well as the stores.
• Must be able to work on their own and under pressure in all circumstances.