Creative Personal Assistant at TBWA\ South Africa

• Provide administrative support to the creative department To be successful in this role, you should be well-organised, have great time management skills and be able to act without guidance.

Requirements:

• Microsoft Office 365 Suite
• Travel and Expense Management
• Problem Solver
• Active Listener and good communication
• Adaptable
• Attention to detail
• Proficient in co-ordinate travel arrangements

Role expectations:

• Provides administrative support, exercising sensitivity, tact and diplomacy
• Responsible for accurate record keeping, maintaining files, calendars and diaries
• Proficient in arranging business travel, coordinating from beginning to end
• Manage expense claims
• Participates in the development and implementation of administrative standards, policies and practices
• Required to assist on projects on an ad-hoc basis when needed within the team
• Working alongside the Creative Manager and Executive Assistant
• Responsible for arranging catering for meetings/trainings/events
• Provide support to the creative department events as well as logistics support for company events if necessary
• Maintain and update employees’ electronic files and records
• Order stationery
• Process invoices in a timely manner, i.e. monthly office utility bills

Attributes that would be advantageous

• Multitasker extraordinaire
• Self-starter and willing to work across a range of disciplines
• Highly collaborative
• Able to work in a high paced and highly pressured environment
• Can work in a high functioning team environment across all areas of the business
• Be proactive and take initiative
• Be a team player and able to take direction

Qualifications:

• Education - Matric certificate
• Experience - two years experience as a Personal Assistant