Creditors Clerk (Bryanston) at Eskom Pension and Provident Fund

Description

VERIFY INVOICES 

• Obtain monthly invoice reports and request related statements, review information and follow up on creditor invoices, so that invoices are received timeously from creditors.
• Check invoices for compliance to legislative requirements and capture invoices received into the procurement system, according to standard procedure.
• Obtain payment authorisation for invoices received and forward them to the relevant section for further processing.
• Capture invoices on the procurement system and verify accuracy of amounts invoiced against correlating information, contact relevant stakeholders to resolve differences identified.
• Process credit notes for goods returned and invoices incorrectly issued, according to procedure in a timely manner.
• Assist in following-up on open items for purchase orders and goods received vouchers, as instructed by the Financial Manager / Accountant.
• Reconcile and make payments of the pensioner payroll suppliers and liaise with the Fund Accountant / Benefit Accounting Manager and Supervisor.
• Assist in followings-up open items in the payroll (pension) suppliers’ creditor accounts.
• Reconcile the Fund payroll suppliers as part of the payment process.

RECONCILE CREDITORS

• Perform monthly creditor’s reconciliations between aging analysis and supplier statements, achieving accurate information by due dates.
• Follow-up on any errors/discrepancies with the relevant stakeholders, resolving issues identified timeously.
• Check that appropriate supporting documents are attached to reconciliations in accordance with policy requirements.
• Check that monthly creditor statements are received from creditors for reconciliation, follow up where necessary to access statements not received.
• Reconcile and make payments of the pensioner payroll suppliers and liaise with the Fund Accountant / Benefit Accounting Manager and Supervisor.
• File all source documents and reports in an accessible manner.

PROVIDE ADMINISTRATIVE SUPPORT TO THE TEAM 

• Follow up with relevant internal and external stakeholders to access documentation to be submitted in the preparation of reports and schedules, as necessary.
• File working papers for audit purposes, checking that all audit requirements have been addressed.
• Process invoices to cost centres and ledger accounts, ensuring that they are correctly allocated.
• Provide a list of accruals for the processing of monthly provisions, monthly.
• Prepare accruals for review by the Financial Accountant and process journal entries for monthly accruals, ensuring accuracy of information.
• Follow-up on dated invoices, accessing the information required to resolve them timeously.
• Raise payment requests for the team as requested

Requirements

TECHNICAL COMPETENCY REQUIREMENTS 

• Basic knowledge of debit / credit principles
• Knowledge of procurement systems
• Ability to conduct cash book reconciliations
• Strong numerical skills
• Excel Intermediate
• Business online (Standard Bank)

REQUIRED MINIMUM EDUCATION/TRAINING

• Relevant Diploma

REQUIRED MINIMUM WORK EXPERIENCE

• 2 years job-related experience, specifically within an Accounts environment