Data Centre - Contract Support at CBRE Excellerate

About the role: 

• The Data Centre Contract Support role is responsible for providing comprehensive administrative, financial, and coordination support to ensure the effective delivery of Data Centre facilities management services.
• The role supports Contract Management in meeting contractual obligations, maintaining accurate records, managing subcontractor processes, and ensuring compliance with health, safety, and company policies.
• The ultimate objective is to support 100% uptime of critical engineering services with zero impact to client operations.

What you will bring: 

Essential:

• Grade 12 with passes in Mathematics and English.
• Minimum of three (3) years’ experience in a similar administrative/contract support role.
• Experience with basic financial and HR administration (billing, invoicing, time sheets, leave tracking).
• Proficient IT skills with working knowledge of Microsoft Word, Excel and PowerPoint

Diserable:

• Knowledge of CAFM/CMMS/PPM systems.
• Experience with access request and change management systems.
• Experience covering administrative, financial, and HR responsibilities.
• Supervisory experience

What you will be doing: 

Client Billing / Invoicing

• Review and assess billing templates and schedules.
• Maintain and update billing schedules daily.
• Process and submit invoices timeously.
• Issue monthly debtor statements.
• Liaise with clients regarding unbilled revenue.
• Resolve billing queries efficiently.
• Ensure sufficient funds are available for all POs

Record Keeping:

• Maintain accurate and up-to-date contract records.
• File contracts, amendments, RAMS, and reports.
• Ensure documentation is easily accessible and audit-ready

Performance Monitoring:

• Monitor contract compliance and service delivery.
• Identify discrepancies and escalate where required.
• Track subcontractor performance feedback

Renewals and Terminations:

• Manage contract renewals, extensions, and terminations.
• Ensure correct documentation and notifications.

Continuous Improvement:

• Identify process improvement opportunities.
• Streamline workflows and administrative processes

Communication and Coordination:

• Act as primary contact for contract-related queries.
• Coordinate finance-related communication between client and finance.
• Liaise with internal teams and external stakeholders
• Support HR-related administration queries at site level and escalate where required

Purchase Orders:

• Generate purchase requests.
• Process GRNs.
• Monitor and manage all active POs.
• Resolve long outstanding POs

Cost Management:

• Verify expenses against approved quotations.
• Identify and escalate budget overruns.
• Coordinate with finance and suppliers on cost variances

HR Administrative Support:

• Compile and submit accurate time sheets and attendance records.
• Monitor and report staff absence and leave in line with BCEA requirements.
• Maintain employee and training records for audit and compliance purposes.
• Assist with coordination of training and skills development initiatives.
• Support onboarding and exit administration processes

Closing Date 16 October 2026