DCDS Professional Assistant - Executive at Discovery Limited

Job Purpose:

• The Executive Personal Assistant will provide high‑quality administrative and executive support to the Discovery Connect CEO, Chief Growth Officer, and Head of Data Science. This role is responsible for ensuring the smooth coordination of executive schedules, communication, meetings, events, and day‑to‑day operations. The PA will act as a trusted partner to the leadership team, enabling their effectiveness and supporting the overall delivery of strategic priorities.

Key Duties and Responsibilities:

• To support the Executives and manage administrative elements related to the Exco role. This will include assisting with document preparation, control and management, financial & office administration and assisting with internal and external enquiries/requests.
• To effectively coordinate and organise meetings, including notification to prospective attendees, set-up, pre- and post-meeting correspondence, meeting minutes and records, ordering refreshments, and any required follow up needed thus ensuring the Executive remains sufficiently accessible, while keeping them on track with daily objectives.
• To adhere to and execute on all knowledge management, reporting, quality assurance, stakeholder liaison, communication and meeting management standards and activities in order to support functional effectiveness.
• To effectively monitor work to ensure compliance with established methods, guidelines, standards and procedures by organising and storing both electronic and hard-copy information and records and implement record retention policies and procedures.
• To manage and coordinate travel, function, event and related administration for the Executive and where necessary the wider business unit, collaborating with other PA’s.
• To build, maintain, and nurture strong relationships with the Executive’s key stakeholders, direct reports, and broader team; ensuring an understanding of the Executive’s role within the organisation, while positively representing the Discovery Connect brand both internally and externally through this office.

Personal attributes and skills

The successful individual will be required to demonstrate the following competencies:  

• Action oriented
• Effective Communication,
• Organizational savvy
• Values Driven
• Optimistic
• Learns on the Fly
• Resilient
• Instils Trust
• People Savvy
• Drives Results
• Problem Solver

Education and Experience :

• Matric
• 10 years' of progressively responsible secretarial and administrative work
• 3+ years' providing support to senior and/or executive level management
• Experience supporting a CEO or the equivalent
• Degree or Diploma in Adminstration (Advantageous)