Department Head Admin (Cullinan) at AFGRI Equipment

Description

To ensure all administrative processes are updated and followed as per requirements

REQUIRED MINIMUM EDUCATION/TRAINING    

• Grade 12
• Business Administration qualification

REQUIRED MINIMUM WORK EXPERIENCE            

• 3 years branch administration experience 

KEY PERFORMANCE AREAS         

Administration

• Handle all employee-related matters and correspondence for the branch
• Check all documents received and direct them to the relevant working area
• Run the price analysis report
• Collect and process petty cash where applicable
• Handle the cash control account and reconcile cash and make bank deposits
• Report on all abnormal administrative situations
• Ensure all filing is done timeously
• Ensure compliance with the AFGRI control matrix (AFGRI policies and procedures)
• Temporary assist Branch Manager administrative functions during absences
• Complete IOD reports

Stock Control

• Take part in stock counts
• Investigate stock variances
• Enforce effective control measures
• Run stock reports
• Check GRN’s for accuracy and stock balance
• Administrate and finalise stock and warranty claims
• Draw stock ordering report and submit to Branch Manager
• Reconcile stock levels

Customer Service

• Assist customers with outstanding invoices
• Refer customer queries to the correct department
• Follow up on outstanding payments from customers 
• Assist with opening and closing of accounts
• Treat all clients equally in a professional manner

Risk Management

• Implement and maintain compliance with statutory regulations with regard to occupational health and safety
• Identify and report risks

TECHNICAL KNOWLEDGE/ COMPETENCIES          

• Knowledge of financial principles
• Good verbal and written communication skills
• Computer literacy (MS Office)
• SAP knowledge and or any other business system knowledge would be an advantage
• Good customer relations skills

BEHAVIOURAL COMPETENCIES 

• Accuracy and attention to detail
• Stress management
• Customer orientation
• Interpersonal skills

Closing Date: 31st, May 2022