Deputy Director: Acquisition Management and Infrastructure Procurement at North West Dept of Public Works

REQUIREMENTS : Qualifications:

• Senior National Certificate plus a National Diploma (NQF-6) / Bachelor’s Degree (NQF-7) in Supply Chain Management or relevant qualification within the related field (Majoring in Accounting) as recognized by SAQA. A valid driver’s license, willing to travel extensively. Experience: A minimum of 3-5 years’ experience in Supply Chain Management (procurement/bid administration) relevant field of which three (3) years should be at an entry/ junior managerial level as Assistant Director or equivalent. 

DUTIES :

• Manage bid administration: Coordinate and administer all stages of the bid process, from advertisement to award. Ensure bid documentation is complete, accurate, and compliant with relevant legislation and the Departmental policies. Ensure that an effective bid/quotation process is implemented and maintained. Ensure that the bid committees are functional. Ensure that all acquisitions are evaluated in terms of the pre-approved and published evaluation criteria. Ensure that all a complete and accurate supplier database is developed and effectively utillised. Maintain a central repository of bid records for audit and reporting purposes.
• Compliance and Governance: Interpret and apply procurement regulations, including PFMA, Treasury Guidelines, and CIDB requirements. Monitor adherence to internal governance frameworks and escalate risks and irregularities. Draft rejection clauses, compliance briefings, and committee directives. Stakeholder Coordination: Serve as the primary liaison between management, bid committees, user-directorates and service suppliers. Schedule and facilitate bid committee meetings, ensuring proper documentation of proceedings. Provide guidance to bid committee members on compliance and procedural requirements. Documentation and Reporting: Coordinate all committee procedures (through SCM practitioners and secretariats of the different committees). Ensure the appointment of departmental bid committee members. Ensure that all bid committees documentation (i.e. bid agendas, reports, minutes, and recommendations for approval), are properly prepared and followed through by the bid secretariat appointed for each committee. Develop and implement templates, checklists, and reference sheets to streamline committee workflows. Track bid outcomes and provide periodic performance reports to management. Manage the sub-directorate.