Deputy Director: Demand and Acquisition at Gauteng Department of Co-Operative Governance and Traditional Affairs

Requirements :

• Matric plus NQF level 7 in Supply Chain Management / Logistics or relevant qualification. Coupled with a minimum of 3-5 years’ experience at an Assistant Director level in Demand Management environment.
• Competencies: Knowledge and understanding of legislative and policy framework regulating Asset Management processes, procedures, and systems. Knowledge Public Finance Management Act. PPPFA, PPPFA Regulations, SCM Practice notes, All the SCM Prescripts, Asset Management skills, Analytical Skills, Project Management Skills, Report writing skills, Communication Skills, conflict management skills, Interpersonal Skills, Planning and Organizing skills, Leadership Skills, and Financial Skills. A valid drivers’ licence.

Duties :

• Manage the process of request for demand and acquisition of goods and Services: Ensure that Annual Demand plan is compiled annually. Ensure that Demand Plan reports are aligned to departmental operational plans and activities. Monitor and manage leads time response versus requisitions and service delivery turnaround times from suppliers. Analyse, monitor and process all procurement transactions prior each financial year. Oversee management of stores management pertain to stores items.
• Monitor and manage validity of SAP transactions within the system by requesting management SAP reports. Advise and engage management on new policies in respect of procurement matters i.e. bidding process, contract management, practice notes and continuous improvement tender administration reforms. Engage business units with regards to status of their respective demand plans) and Effectively advice management on new policies regarding procurement matters. Manage and implement systems to ensure deliveries of goods, services and payments:
• Ensure that goods and or service received from suppliers is in line with PO issued and further ensure that they are in good condition, correct stock prior handing it over to the relevant unit. Ensure that RLS-02 (Good Confirmation) are captured on time when receiving invoice. Ensure constant follow-ups on all outstanding orders are recorded and suppliers are informed in writing. Monitor and advise on all tolerances (Price differences). Monitor and speed up all outstanding payments on Cockpit Web cycle and missing GRV’S daily.
• Ensure that all internal and external queries are attended within 2 days and query register is maintain for official purposes. Ensure invoices for goods and service rendered are processed on timeously within turnaround time of 10 days. Expedite, and Engage directorates regarding the delivery of goods and services rendered for invoicing. Engage business units with regards to status of their respective invoices (outstanding and paid invoices). Ensure that reorder levels are maintained for all store related items. Ensure that internal requisition forms (VA2) are signed properly by designated official’s prior issuance of stock.
• Ensure the provision of secretarial support in departmental demand committee: Ensure that BAC (Bid Adjudication Committee) agendas are compiled correctly. Manage the distribution of agendas and minutes to all members at least on the two days prior to the meetings. Check and ensure that minutes of the meetings are correctly taken, and clients are informed in writing of the outcome. Act as advisor to the adjudication evaluation panels. Arrange ad hoc meeting and ensure the recording of deliberations of the meetings. Coordinate and support with the development of request for proposal/Specifications.
• Ensure that the projects are aligned to the strategic objectives of the department. Ensure that the Procurement plan and Demand plans are aligned to the budget and submitted to GPT on time. Support the business units to develop specifications/Terms of reference. Review the specifications and Terms of reference before they are submitted to the Bid Committees.
• Management of Sub-Directorate: Management of the Sub-Directorate. Manage and solve conflict within the Sub-Directorate. Management of skills development plan of the Sub-Directorate. Management of the PMDS within the Sub-Directorate. Management of leave within the Sub-Directorate. Management of audit finding and queries of the Sub-Directorate.