Deputy Director: Systems Administration at Department of Land Reform and Rural Development

REQUIREMENTS : Minimum requirements:

• Applicants must be in a possession of a Grade 12 Certificate and a National Diploma / Bachelor’s Degree in Financial Information System or related equivalent qualification. Minimum of 3 years relevant management experience in the financial environment where a financial accounting, reporting and management software is used. A valid driver’s licence. Knowledge of an accrual based comprehensive Accounting and Financial System. Standards of Generally Recognised Accounting Practice (GRAP).
• Knowledge of Public Finance Management Act (PFMA). Knowledge of Treasury Regulations. Policies Procedures and Prescripts. Performance Management and Monitoring. Government System and Structures. Government Decision making Processes. Programme setting process. Understanding of the management information and formal reporting system. Dealing with misconduct. Internal control and Risk Management. Project management principles and tools. Political land scape of South Africa. Project Management. Team Management. Interpersonal skills. Budget Forecasting skills. Computer Literacy. Resource Planning skills. Problem Solving and decision-making skills. Time management skills. Business skills. Communication skills. Willingness to travel. Ability to work under pressure to meet strict deadlines. The ability to always work efficiently and effectively. 

DUTIES :

• Manage the integrity of the accounting data. Maintain and report audited data using trails. Maintain integrated logs. Administer data corruption. Monitor available space on server and alert IT. Act as the custodian of the Deeds Registration Trading Entity’s Financial Systems. Manage process of vendor / supplier’s creditor validation. Perform reconciliation between sub ledger and general ledger. Assist with running month procedure. Assist with running day end procedures. Assist with yearend procedure e.g stock takes, asset counts, exporting reports and data Assist with performing year end procedures to close modules. Ensure successful integration between DRS system and Accounts Receivable / Debtors module Ensure successful integration between PERSAL and General Ledger and Accounts Payable module.
• Maintain parameters and optional fields for all modules Maintain integration with commercial banks electronic portal for payments and downloading of bank statements. Maintenance of mapping codes in relevant modules. Maintain test server. Ensure regular test, restore and validation of back-ups. Monitor, troubleshoot, and reports server related problems. Provide operational access and improvements, systems support and training to the Deeds Registers. Assist with project management. Handholding with installation of new products. Train new products and ad hoc site training. Coordinate training. Supervise technical support. Coordinate and test upgrades. Provide user and client support. Provide general user support. Provide telephonic support to regional offices. User maintenance. Maintain user access rights for all modules. Update and maintain workflow roles and responsibility. Ensure segregation of duties. Regular review of registered users. Logging calls with Deeds: ITC and OCIO helpdesk. Manage and report progress on progress of outstanding support calls. Manage the deeds financial systems, policies, procedures and forms. Develop and maintain Financial Systems Policy. Develop and maintain user manuals for all modules. Ensure proper internal controls implemented and mechanisms in place to eliminate fraud and losses. Maintain and implement systems, procedures, processes, and provision of training to ensure efficient and effective financial administration.