Deputy Director: Systems and Operations Management at National Treasury

Qualification/s Requirements

• A Grade 12 is required coupled with a degree (NQF 7) in Built environment (Planning or Engineering), or Financial Management; 
• Project Management qualification will be an added advantage; 
• A minimum 4 years’ experience of which 2 years’ should be on an Assistant Director level or equivalent obtained within Grant management;
• Experience of financial/ grant administration management environment/ grant reporting/ grant coordination; and
• Internal and external stakeholder management experience.

Key Performance Areas

Grant systems support: 

• Facilitation of effective and efficient grant management and grant monitoring systems are in place for the UDFG and the MTS grant, and regularly reviewed and updated and guidelines and Standard Operating Procedures/SoPs are in place and updated; 
• Support the production of grant management systems for the UDFG and the MTS, documented in the form of SoPs and guidelines; 
• Support the production of regular updates and refinements to the SoPs for the grant; and
• Prepare the UDFG and MTS annual grant framework with NDPP team;

Manage the briefing and onboarding of the IVA: 

• Regular briefing and onboarding of the MTS Independent Verification Agent/IVA to ensure the IVA is equipped to perform its work;
• Provide a secretariate function for the MTS oversight governance committees and support the convening of the committee as well as its documenting of discussions; and
• Engage with LGBA and IPP within NT for processes such as MTBR and Benchmarking and any local government grant review policy engagements that may require NDPP inputs. 

Grant performance monitoring and reporting:

• Compile consolidated quarterly financial and narrative report for UDFG and MTS;
• Receive metro progress reports and prepare summary overviews for, mid-year engagements and review quarterly and annual financial and narrative reports;
• Attend metro mid-year budget assessments and provide inputs into the UDFG and MTS grant performance at local government mid-year budget and benchmark engagements;
• Receive annual performance report and evidence from the metros and collate it for the independent verification process;
• Prepare submissions to oversight committee based on report from IVA; 
• Prepare inputs into grant allocations schedule with NDPP team and preparation of inputs into grant payment schedule / transfer memo with NDPP team;
• Review allocation letters to be sent out to metros;
• Support LGBA rollover process (Review rollover requests from metros, give recommendations and submit inputs to NDPP); and
• Support LGBA withholding process (Provide NDPP with inputs for withholding letter). 

Grant knowledge management and communication support:

• Provide support to the knowledge management and communication functions of the NDPP programme with a focus on the UDFG grant and the MTS.

Provide support to the knowledge management and communication functions of the NDPP programme with a focus on the UDFG grant and the MTS: 

• Provide support to the knowledge management and communication functions of the NDPP programme with a focus on the UDFG grant and the MTS;
• Provide inputs to the Director KM to document lessons and insights into the PBI grant management experience; 
• Support the Director with stakeholder management and communication w.r.t grant management matters of the UDFG and MTS: with NT internal structures, with MTS intergovernmental governance structures, with metros;
• Grant coordination and compliance: Ensure that all metros comply with the requirements of the Metro Trading Service as a component of the UDFG ; 
• Prepare and attend mid-year engagements;
• Receive and review cash flows from the metro;
• Give inputs in the compilation framework, budgets and payments and transfer schedule of the metros; and
• Report on specific delays in projects implementation at the metros. 

Stakeholder Engagement & Municipal Support:

• Ensure effective and efficient stakeholder management and communication w.r.t grant management matters - with NT internal structures, with MTS intergovernmental governance structures, with metros.