Digital Consulting Project Administrator(Job Number: 2200002N) at KPMG South Africa

Description of the role and purpose of the job:

The Project Administrator, (typically at a supervisor level) forms part of the project team that executes on large programs in an efficient and effective manner. He/she is responsible for their assigned delivery role within agreed timescales, quality and conformance to agreed requirements. This person is also responsible for driving numerous administrative activities as well as the compilation and updating of many project artefacts which underpin the overall programme governance within a client engagement.

Key responsibilities:

• Effective internal and external stakeholder management at all levels
• Able to drive and lead client workshops and steer conversations towards desired outcomes
• Contribute in compilation of project charters and kick off presentation presentations
• Assists in compiling the project plan alongside the project manager and client counterparts
• Monitors progress against functional project plan, correcting and / or escalating abnormal situations when necessary;
• Maintains the Project Plan, with forecast completion dates and impact analysis;
• Perform financial reconciliations on projects – incl. tracking of actual vs. budgeted costs and effort on a weekly basis;
• Maintains awareness of all ongoing non-trivial problems towards their solution. Ensures that project objectives are met;
• Ensure that allocated workstream project activities are carried out in accordance with the appropriate standards.
• Ensures Risks and Issues are being correctly assessed and reported. Pro-actively predicts and mitigates risk;
• Ensures Decision and Action logs are being maintained from the key project governance meetings (incl Progress, Workstream, Steerco meetings etc.);
• Ensures the Change Log is maintained and that Change Control is being effectively applied;
• Ensures that assigned project deliverables are compiled and executed to the required standard of quality (including the appropriate levels of review, e.g. manager, partner, client etc.)
• Drive timely execution of assigned project work packages as part of the wider programme
• Maintains and publishes the project dashboard by obtaining the critical data either directly from internal systems or from engaging with the client workstream counterparts:

1. Weekly Risks and issues stats
2. Weekly Task Completion Stats
3. Weekly Change Log Stats

• Any other Project Metrics as and when required to deliver the desired business outcome
• Prepares weekly reports for review by internal and external stakeholders – includes overall summary, workstream salient updates, risks and issues, interdependencies between functional areas and upkeep of the critical path
• Participates in client reporting sessions, including as relevant, weekly progress review meetings and (typically) monthly Steering Committee meetings
• Participate in responding to client opportunities, i.e. driving proposals and assisting in required KPMG risk management related activities
• Assist in compilation of the KPMG internal Risk File for a particular engagement
• Adhere to KPMG’s internal training, risk and performance management requirement and protocols
• Analysis of specific client information for purposes of comparing data sets in a concise lead schedule

Skills and attributes required for the role:

• An established Project Administrator with a proven track record of delivery in implementation projects. Full lifecycle implementation experience is a bonus.
• A specific requirement for the project administrator to have experience in execution of functional transformation projects e.g. finance transformation projects (process, people, technology, data and control). and not only technology experience (technical upgrade);
• Very strong Microsoft Office skills particularly with Microsoft Project, Excel and SharePoint;
• PMI/PMP professional as a requirement;
• Experienced in Agile project management, ideally with direct experience of methodologies including Scrum and Kanban;
• Excellent time management skills with demonstrable experience of working under pressure to tight deadlines and managing a high workload with conflicting priorities;
• Excellent interpersonal skills and the ability to influence and manage a range of relationships in a complex environment;
• Experienced in mentoring graduate staff and supporting their professional development.
• Strong communication skills (verbal, written and listening): an ability to present information concisely, to communicate in a manner applicable to all levels;
• Able to produce high quality and professional presentations;
• Excellent attention to detail and ability to ensure documents are consistent in language, terminology and style;
• Flexible approach to work with a focus on delivery to deadlines and high standards;
• Ability to handle highly confidential information with tact and discretion;
• Ability to quickly obtain a broad knowledge of KPMG, including governance structures and operating procedures, and offers advice on possible changes and improvements;
• Comfortable with conflict situations and the ability to push back in a discreet manner
• A strong work ethic and positive attitude
• Embracing of diversity and inclusion
• Willingness to work across a wide range of industries
• Eagerness to learn and to work collaboratively as part of a team

Minimum requirements to apply for the role (including qualifications and experience):

Qualifications:

• 4 Year - University degree
• Finance, engineering or technology based (as a preference)
• PMI/PMP professional
• Agile/Scrum Master (preferred)

Experience:

• 5 Year project related (minimum)ax