Jobs at Excellerate JHI

Main purpose / objective of the position:

• To ensure that finance is seen as a value adding business partner (Business Tenants, property management and clients). Develop Finance's influence in the making of business decisions. To oversee the financial processes and reporting to clients.

Decision making authority:

• This position operates within budget parameters and Decision framework. Decisions are based on knowledge of systems and theory and are chosen from prescribed policies and procedures.

Experience / Education:

• Minimum BCom. with Accounting III and at least 2 years relevant working experience.

Skills required:

• Computer literacy :SAP; NICOR / MDA ; MS Office – Excel, Word and Outlook Administration Skills; Time Management; Advanced Financial Calculations and reporting

Knowledge required:

• Detailed knowledge of Policies and procedures; Capital expenditure; Legal aspects; Tax (including VAT); GAAP & IFRS

Competencies required:

• Communication; Analytical Thinking; Problem solving & decision making; Tolerance for stress; Customer Relationship Building; Team work and cooperation; Customer and quality focus; Financial and Business Acumen; Accuracy; Drive and productivity

Major drivers of work volume:

• Client requirements; complexity of reporting

Interface / relationships with:

• Internal: Financial Manager, IT, Leasing Controller, Property Manager, Accounts Payable & Accounts Receivable External: Clients

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Main purpose / objective of the position:

• Inspection of buildings, management and control of service- and maintenance contractors, management and control of tenant installations and execution of building relevant activities as predetermined by Property Manager and Centre Manager.  Responsible for health and safety at the centre.  

Decision making authority:

• Decisions are based on knowledge of theory and systems. Required to choose from a limited array of systems. Required to choose from a limited array of routines or rules at his / her disposal. Works within a specific prescribed policies and guidelines. 

Experience / Education:

• A minimum of 3 years experience in Facilities / Operations Management.
• Minimum qualification Grade 12. Tertiary electrical or mechanical qualification advantageous.  
• Experience as Electrical Artisan is preferred.  Must be used to working with industrial diesel generators and capable of switching. Understanding Electrical reticulation, HVAC and Refrigeration principals.

Skills required:

• Quality/standards awareness and implementation, SLA contract management, Project
• Management, Utilities Management, Co-ordination Skills, Business Writing Skills, Financial / Numeracy Skills, Call & Query Analysis, Computer Literacy - MS Office (Word, Excel and Outlook), Windows NT, Nicor.

Knowledge required:

• In depth knowledge of GPS lease conditions including house rules, knowledge of housekeeping principles, Advanced technical knowledge, knowledge of Company policies and procedures, Administration principles and reporting, Working knowledge of statutory requirements, Knowledge of cost budgeting and control.  Must have a good knowledge of the OHS Act. 

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Main purpose / objective of the position:

• This position covers both Leasing and Property Administration in the Portfolio.
• To establish and maintain effective support services for the property management functions, primarily the administration of the Agreement of Lease. To create and manage all contracts. To take responsibility for data integrity (building and tenant). To maintain long term tenant and property manager relationships.

Decision making authority:

• This position operates within budget parameters and decision framework.

Experience / Education:

• Minimum of Grade 12, preferably with Accountancy or Business Administration as subjects or equivalent qualification/training as well as 2 years relevant experience.

Skills required:

• Typing, computer literacy (advanced MS Office, Nicor, MDA, contract creation & SAP system), , telephone skills,  admin skills, communication skills, 

Knowledge required:

• JHI systems and procedures; general business acumen, contract management and collections, Company policies and procedures.

Competencies required:

• Essential: communication, customer and quality focus, methodical, tolerance for stress, initiative, self confidence.  Recommended:  impact and influence, teamwork and co-operation, accuracy, problem solving, systematic

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Main purpose / objective of the position:

• Inspection of buildings, management and control of service- and maintenance contractors, management and control of tenant installations and execution of building relevant activities as predetermined by Property Manager and Centre Manager

Decision making authority:

• Decisions are based on knowledge of theory and systems. Required to choose from a limited array of systems. Required to choose from a limited array of routines or rules at his / her disposal. Works within a specific prescribed policies and guidelines.

Experience / Education:

• A minimum of 3 in Facilities / Operations Management. Minimum qualification Grade 12. Electrical, Mechanical or Construction background and Technical skills would be a recommendation.

Skills required:

• Quality/standards awareness and implementation, Basic contract management, Coordination
• Skills, Business Writing Skills, Financial / Numeracy Skills, Call & Query Analysis,
• Computer Literacy - MS Office (Word, Excel and Outlook), Windows NT, Nicor, MyMCS, Basic
• MDA Knowledge

Knowledge required:

• In depth knowledge of GPS lease conditions including house rules, knowledge of housekeeping principles, Advanced technical knowledge, knowledge of Company policies and procedures,
• Administration principles and reporting, Working knowledge of statutory requirements, Knowledge of cost budgeting and control, Working knowledge of the OHS Act,
• Knowledge of the Property Practitioners Act would be advantageous.

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Main purpose / objective of the position:

• To manage a building / cluster of buildings by optimizing the building's income stream by establishing and maintaining mutually beneficial relationships with tenants, manage and control personnel, service contractors, repairs, revamps, tenant installations, inspections and general building administration. To contribute towards the development and training of staff within the company.

Decision making authority:

• Subject to the mandate as received from Portfolio Management: Total expense account of a building including all repairs and service contracts, Project Management expenses according to structured approval process and budget control. Takes decisions based on knowledge of theory and systems. Chooses from prescribed rules and policies and works within management agreements. Operates within budget parameters and Decision framework. Interprets strategy communicated by Senior Management by applying resources to achieve the objectives outlined in the strategy. Operates within budget parameters and Decision framework.

Experience / Education:

• At least 5 years' experience in the property / centre management industry. Minimum qualification Grade 12. A Business (marketing) or a property related tertiary qualification or equivalent relevant experience.

Skills required:

• People Management; Budgeting and Financial Management; IT Literacy – MS Office, MS Excel, Nicor and/or SAP, database; Proptools, Planning, Co-ordination and Organizing; Networking; Presentation skills; Drivers License and own vehicle.

Knowledge required:

• Advanced Property / Centre management; Technical knowledge; Contract management; Financial management; In-depth knowledge of lease agreements; Understanding of cost budgeting; relevant Statutory requirements; Common law principles applicable to leasing; relevant sections of Labour Relations Act (1994); Debt Collectors Act (1998)

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Main purpose / objective of the position:

• To plan, direct, coordinate and budget, either personally or through subordinate personnel, all activities concerned with the operational infrastructure and operational management of the portfolio, including building construction and repairs, air-conditioning, cleaning, fire equipment, hygiene equipment, landscaping, parking, pest control, safety and security, smoke ventilation and waste Management.
• Follow through and sign off of Capex budgets and execution thereof.
• Project management
• Signing off of all Capital nature expenditure and over seeing tender processes
• 5 year Capital budgets for numerous assets and assessing end of life of all major equipment’s.

Decision making authority:

• Interpretation of the program laid out by senior management by applying material and manpower resources to achieve the objectives outlined in the program and specific to a minor organizational function.

Experience / Education:

• Minimum qualification Grade 12, Building Science / Engineering / Construction Management or similar tertiary qualification would be preferred. Technical background and technical skills are essential. Own transport and drivers license. A minimum of 5 years experience in Operations / Facilities Management in large scale retail / commercial / industrial property environment.

Skills required:

• Staff management and team building
• Implementation and management of Service Level Agreements
• Cost budgeting and control
• Administration principles and reporting
• Strong interpersonal skills
• Strong negotiation skills
• Planning, Prioritizing and Time Management
• Ability to structure resources

Knowledge required:

• Lease terms and conditions
• Sound knowledge of housekeeping principles
• Sound knowledge of OHS and SHE Acts
• Basic knowledge of BCE Act
• Advanced technical knowledge
• Working knowledge of Company policies and procedures
• Knowledge of relevant statutory requirements
• Contract management

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Main purpose / objective of the position:

• To receive and handle walk-in clients and visitors and to answer switchboard in such a way that it projects a professional image of the centre. General administrative tasks and support in terms of leasing and procurement administration will also form part of this position as part of support to the centre management team. 

Decision making authority:

• Per approval framework. Training would be required to take decisions of a general nature
• from which specific judgment can be made to meet a new situation not yet encountered.

Experience / Education:

• Grade 12 or equivalent and at least 2 years relevant experience in an administrative environment.
• Retail shopping centre experience will be a recommendation

Skills required:

• Telephone skills; General Administrative skills; computer literacy (MS Office, particularly Outlook and Word, Excel); Ability to Multi-task; Interpersonal skills, English business writing skills.

Knowledge required:

• Switchboard, General layout of the centre, Policies & Procedures, Relevant legislation, example FICA, OHS.

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Duties and responsibilities:  

• Implement environmental sustainability policies within portfolio
• Ensure appropriate utility management practices carried out within properties
• Monitor usage of utilities
• Generate cost savings in consumption of electricity and water
• Introduce innovative greening initiatives for portfolio
• Monitor the Funds’ BEE strategy through appropriate procurement practices
• Asset identification and management of asset register
• To design and establish suitable procedures for planned sustainable projects for their designated areas and to devise methods and procedures for effective control of the function, taking into account cost and effectiveness
• Project management of identified portfolio wide sustainable management initiatives
• To ensure compliance with relevant regulations (eg. OHSA) and maintain records of compliance matters
• ESG and sustainability reports.
• Green council certification management.
• Water saving initiatives and reporting.
• Leak management.
• Generator and Diesel usage management as well as recovery thereof.
• Single line diagram management.
• Site Balancing and performance reviews
• Financial reports and accruals.
• Tenant billing reviews and audits.
• Council query management.
• Annual tariff audits.
• Full Utility management and overview as well as management of sub-contractors from a solar, borehole, diesel, generator, gas and meter reading.

Decision making authority: 

• Work in a team within a broad framework of existing procedures and guidelines.  Able to communicate effectively with the client and internal teams. Diligent in processing and verify utility reconciliations, tenant billings and council accounts

Experience / Education: 

• Senior Certificate with maths, in possession of or studying towards a Diploma in Utility Management. At least 5 years minimum experience within a utilities environment.

Skills required:    

• Time management, Organizing skills, Ability to multi-task, Effective relationship building, Communication skills. Financial Acumen. Business Acumen. Staff manaagement

Knowledge required:     

• Computer literacy – MS Office; Nicor, SAP, Min 5 Year experience in similar role.

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Main purpose / objective of the position:

• To plan, direct, coordinate and budget, either personally or through subordinate personnel, all activities concerned with the operational infrastructure and operational management of the portfolio, including building construction and repairs, air-conditioning, cleaning, fire equipment, hygiene equipment, landscaping, parking, pest control, safety and security, smoke ventilation and waste Management.

Decision making authority:

• Employees in band D1 may establish precedents enabling employees in lower bands to produce. They interpret the program laid out by senior management and client by applying material and manpower resources to achieve the objectives outlined in the program and specific to a minor organizational function.

Experience / Education:

• Minimum qualification Grade 12, with Building Science / Project Management / Construction Management or similar technical tertiary qualification. Technical background and technical skills are essential. Own transport and drivers license. A minimum of 5 years experience in Operations / Facilities Management in large scale retail / commercial / industrial property environment.

Skills required:

• Implementation and management of Service Level Agreements; Cost budgeting and control-client approvals; Administration principles and reporting; Strong interpersonal skills; Strong negotiation skills; Planning, Organising and Time Management; Ability to organise resources.

Knowledge required:

• Lease conditions including house rules; Sound knowledge of housekeeping principles; Sound knowledge of OHS and SHE Acts; Basic knowledge of BCE Act; Advanced technical knowledge; Working knowledge of Company policies and procedures; Knowledge of relevant statutory requirements and contract management