Fresh Vacancies at ESKORT

QUALIFICATIONS:

• Grade 12 (Matric Certificate).
• Tertiary Qualification (desirable) or studying towards a Bookkeeping / Finance Degree would be advantageous.

EXPERIENCE: 

• Minimum of 1 – 3 year’s work experience in a similar role.
• Accounting System experience would be advantageous

KNOWLEDGE REQUIRED: 

• Sage 200 Evolution.
• Working knowledge of MS Office with a thorough understanding of MS. Excel at a Basic/Intermediate Level.
• Meat Matrix experience would be an advantage.

SKILLS REQUIRED:

• Ability to operate computerised accounting, spreadsheets, sand word-processing programs at a proficient level.
• Effective verbal and written communication skills.
• Proactive, organised, able to multitask and work well under pressure.
• Ability to meet strict deadlines.
• Attention to detail.
• Good problem solving skills.
• Good understanding of basic bookkeeping and accounting payable principles.
• Ability to calculate, post and manage accounting figures and financial records.

1. Monthly/Weekly Reconciliation

• Reconciling Vendor Accounts.
• Ensuring Vendor accounts are paid up to date.
• Follow up on reconciling items.
• Ensuring all Vendor Account Statements are received.
• Preparation and allocating of payments.
• Updating accrual report.
• Sending out all remittances.

2. Fixed monthly recording

• Ensuring all fixed monthly tax invoices are received and captured within the deadline.
• Calculate accruals and update report for all fixed monthly expenses.
• Ensuring payments for all fixed monthly invoices are made by the due date.

3. Invoice Handling

• Ensuring all Tax Invoices are valid as per SARS Regulations (5 Point Check).
• Capturing of Invoices through Meat Matrix and Sage 200 Evolution.
• Filing of all documentation.

4. Vendor Maintenance

• Completion of New Credit Applications.
• Maintaining Vendor details.
• Loading of new/existing beneficiaries.

5. Other

• Taking phone calls and answering billing questions

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QUALIFICATIONS:

• Grade 12
• Diploma/Degree in Related Field will be an advantages

EXPERIENCE:

• Minimum 3 years experience in Systems Administration. 

KNOWLEDGE REQUIRED:

• Retail Systems Knowledge
• Financial Systems Experience

SKILLS REQUIRED:

• Analytical mindset
• Attention to detail

KEY PERFORMANCE AREAS:

1.  Retail Systems

• User Management.
• Product Management.
• Major and minor cost updates – weekly and monthly.
• Sales price updates/review calculations – weekly and Monthly.
• System integrity checks and reconciliation.

2. Operational Systems

• Implementation and management of systems.
• Training and guidance for staff on use of the system.
• Ensuring all exports are done correctly and scale pricing balances with the system.
• Support and issue reporting on all operational systems.
• Scale management and integration.
• Audit report analysis.
• Create, review and maintain all current audits.
• Online ordering system management.

3. Eskort Online

• Data/Document management.
• Staff training and support.

4. Loyalty Systems

• Management of Loyalty and Stokvel systems.

5. Pricing – Assistance with Updates and Analysis

• Cost management and updating for all sites - Eskort and external supplier costings.
• GP Review and Pricing analysis.
• Updating of sales prices – weekly, monthly and annual price changes to be imported and planned according to approved timelines.

6. Assisting in Reporting

• Stock reports – weekly reports and analysis.
• Sales reports – per product, category, store, etc. (full analysis)

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QUALIFICATIONS: 

• Grade 12

EXPERIENCE: 

• Previous experience as a sales coordinator, telesales representative or sales/customer service-related role.

KNOWLEDGE REQUIRED:

• Good knowledge of relevant computer programs and telephone systems.

SKILLS REQUIRED:

• Ability to learn about products and services and describe/explain them to individuals.
• Excellent communication and interpersonal skills.
• To be comfortable presenting and sharing about Company products over the phone as well as dealing with customer complaints and doubts

JOB ACTIVITIES: 

1. Customer Liaison

• Accurately update customer information and or contact details required specifications 
• Customer Orders (Take and capture orders in an accurate manner)
• Document, resolve and escalate customer queries (including but limited to deliveries, pricing, etc.) 
• Update call lists 
• Upsale on every sales call made to customers

2. Pricing 

• Receive pricing / deals from Key Account and Accounts Manager and ensure the following:
• Approved changes are effected
• Approved deals are effected
• Pricing register updated to specifications
• Ensure the correct pricing is loaded on the system  when placing orders for all customer channels

3. Order Processing

• Placing orders on the system once received from customers via phone.
• Pull orders from different B2B system example: Spar, PnP, Checkers and Internal Butcheries. 
• Capture orders receive on email and from Kev Account Manaqers.

4. Tracking Orders

• Inform customers about Late deliveries. 
• Inform customers on short / out of stock on deliveries. 
• Inform customers if delivery dates need to be changed due no stock.

5. Documentation

• Keep records of calls and sales and note useful information.
• Safekeeping of all hard copy and soft cop documentation.

6. Reporting

• Close all open calls and make sure the customers did received the stock.

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Qualifications: 

• Undergraduate degree in Computer Science, Statistics, Mathematics, or related fields.
• SQL querying, BI software (preferably Qlik) and advanced Microsoft Office skills.

Experience & Knowledge: 

• 1-3 Year Experience in a BI environment
• Knowledge of Meat Matrix system will be an added advantage.
• Understanding of SQL data base concepts and ODBC Data connections

Skills: 

• Ability to work under pressure and meet tight deadlines.
• Ability to work as part of a team.
• Excellent report-writing, communication, and IT skills
• Excellent analytical and reasoning skills,
• Knowledge of ERP and accounting systems.
• Proficient in MS SQL.
• Proficient With Microsoft 365 Suite.

Job Activities:

1. Master File Maintenance

• Managing users and user roles.
• Managing master data, including creation, updates, and deletion.
• Commissioning and decommissioning of data sets.

2. Building and Maintaining Dashboards & Reports

• Designing the reporting environment, including data sources, security, and metadata.
• Supporting initiatives for data integrity and normalization.
• Troubleshooting the reporting database environment and reports.
• Compilation and distribution of reports to users and management.
• Assistance with pricing models, margin reports, cost trends to the Sales Department.
• Analyze the data collected and log a detailed record of the results.
• Training end-users on new reports and dashboards.

3. Data and Financial Analysis

• Conduct ongoing process constraint analyses.
• Report on breakeven points by products, work centres, and factories.
• Report on margins by product and division.
• Perform cost accumulation tasks as a member of the target costing group.
• Developing and maintaining databases, data systems, and data pipelines.
• Analyze large amounts of information to discover trends and patterns.

4. Undertaking data collection, pre-processing, and analysis

• Acquiring data from primary or secondary data sources and maintaining databases.
• Provide quality assurance of imported data, working with quality assurance analysts if necessary.
• Provide management with reports that specify and compare factors that affect prices and profitability of products or services.
• Present information using data visualization techniques.
• Creating reports and presentations for business use.
• Provide rapid feedback and insight on ad-hoc requests.

5. Collaborate with development team

• Working with programmers, engineers, and management heads to identify process improvement opportunities, propose system modifications, and devise data governance strategies.

6. Assist in Audits
7. Determine tasks that can be automated