Director: CEO's Office at Quality Council for Trades and Occupations (QCTO)

Job Description

• To provide comprehensive high-level strategic, operational, and executive support to the CEO, ensuring the effective coordination and execution of the CEO’s priorities, engagements, and responsibilities. 
• The role is pivotal in streamlining the CEO’s workload, enabling informed decision-making, and ensuring alignment across operational initiatives.
• The successful candidate will act as a strategic advisor and operational enabler, ensuring the smooth and effective functioning of the CEO’s office.
• Act as the CEO’s strategic advisor and liaison across all units within the organisation
• Attend key meetings with or on behalf of the CEO, taking ownership of follow-ups
• Coordinate the CEO’s engagements, project timelines, and deadlines
• Analyse latest documents, publications, relevant government gazettes, data, and trends to provide strategic decision-support insights and recommendations
• Manage legal and special organizational projects
• Contribute to and support organizational planning, alignment, and performance tracking
• Maintain strict confidentiality and sensitivity around strategic and personnel matters.

Executive Office Management

• Oversee the day-to-day operations of the CEO’s office
• Act as the central coordination point for internal and external communication
• High-level administrative and strategic support to executives

Strategic Support

• Monitor, track, and follow up on key strategic and operational initiatives
• Provide insight and briefing on PSET sector developments, government initiatives, and organizational performance

Governance and Compliance Coordination

• Ensure compliance with corporate governance, legal, required comments, and reporting requirements
• Prepare documentation and coordinate inputs as instructed by the CEO

Stakeholder Management

• Coordinate strategic engagements with various stakeholders, for e.g. DHET, SAQA, QCs, SETAs, and industry
• Maintain key external and internal relationships to support the CEO’s agenda

Communication and Documentation

• Prepare presentations and briefing notes for the CEO
• Manage information flow and communication on behalf of the CEO
• Draft, complete, and proofread correspondence, documents, briefing papers, reports, presentations, and other communications as requested by the CEO

Performance Monitoring and Organisational Alignment

• Track strategic outcomes and annual performance indicators and report regularly on progress on the achievement thereof to the CEO;
• Co-ordinate organisational planning, reporting, and alignment with the CEO’s vision and priorities.

Job Requirements

• A relevant 3-year degree in Education, Office Administration, Business Administration, Development Studies, Policy, Business Management
• A postgraduate degree will be advantageous with 6-8 years experience, preferably in the PSET sector
• Minimum of 5-6 years experience, preferably in the PSET sector
• Collective supervisory experience of which 4 years' must be in a management position
• Experience in the areas of policy development and strategic planning, as well as public and business administration

Required Knowledge:

• PSET legislative and strategic landscape, for e.g. NQF Act,  SDA,  OQSF, SA ERRP, NDP, NSDP, the MDTP, NPPSET, White Paper for Post-School Education and Training, etc
• Insight into the structure and functioning of PSET institutions and stakeholders
• Emerging trends in skills development, funding, innovation, and public service delivery
• PFMA, King IV governance principles, institutional reporting standards
• QCTO’s mandate, strategies, and goals
• Risk management, compliance frameworks, and oversight protocols
• QCTO business processes and value chain
• QCTO values