Director: Executive Support and Administration Services - Ref No: DHET02/10/2023 at Department of Higher Education and Training

REQUIREMENTS : 

• An appropriate bachelor’s degree/ advanced diploma (NQF Level 7) in Public/Business administration or related qualification.
•  A relevant postgraduate qualification will be an added advantage. 
• A minimum of five (5) to ten (10) years of work experience in administration and/or managementrelated environments with at least five (5) years of experience at the Middle Management level.
• Excellent knowledge of the legislative and policy context of the higher education system is required. 
• Sound Knowledge of Records Management.
• Strategic planning and leadership skills. 
• Good knowledge and understanding of Public Finance Management (PFMA), Supply Chain Management, and Human Resources Management. Strategic planning and leadership skills.
•  Excellent written and verbal communication skills.
•  Excellent working knowledge of the MS Office Suite, and organisational, administrative, and information management skills are key requirements. 
• A valid driver’s licence.

DUTIES : 

• The scope of this position will include but not be limited to providing efficient and cost-effective administration, communications, and logistic services to the Director-General. 
• Oversee and coordinate the administrative staff and provide overall administrative support to the Director-General. 
• Provide efficient and effective secretarial service to internal meetings of the Director-General.
• Monitor, track, and coordinate decisions taken at the meetings. 
• Maintain effective database systems for minutes and resolutions. 
• Develop systems and procedures to ensure effective and efficient management of the flow of documents to and from the Office of the Director-General. 
• Manage the budget, procurement of goods and services, and inventory of the Office of the DirectorGeneral. 
• Compile submissions, memoranda, reports, and letters. 
• Manage the staff and administration function in the Executive Support and Administration
• Services Directorate to ensure the efficient attainment of objective