Divisional Administrator - Legal at Public Investment Corporation

Purpose:
To provide administrative support and services to the Legal Corporate in the execution of their duties.

Requirements:

•  Grade 12 & Administration Diploma or equivalent
•  Diploma in Administration and/or Paralegal qualification
•  Minimum 2 - 5 years of Office Administration experience in a legal environment (corporate or law firm)
•  Paralegal experience is advantageous
•  Proficient in all MS Suite

Duties:

•  Contract management processes
•  Assistance with digitization processes (contract management, policies management)
•  Provide administrative support to the team by devising and maintaining office systems and but not limited to: document preparations for meetings, diary management, coordination of meetings, accurate minute taking, etc
•  Coordinate and facilitate timeous submissions to specified Committees.
•  Arrange, coordinate and facilitate meetings as instructed.
•  Manage local and international travel requests by the team and expense budget and ensure correctness in making travel arrangements
•  Prepare and facilitate monthly stationery /PPE orders;
•  Attend to any Ad hoc queries as directed by management;
•  Sourcing of quotations and raising of purchase requisitions and orders on Great Plains for approval by the delegated persons for corporate costs;
•  Processing and payment preparation for invoices relating to Corporate Costs for submission to Finance for payment;
•  Conduct weekly review of business unit budget utilization for discussion with the Line Manager;
•  Weekly review of outstanding requisitions and purchase orders to ensure that long outstanding requisitions and purchase orders are attended to promptly

Competencies and skills:

•  Excellent communication skills
•  Time management
•  Ability to deal with pressure/stress
•  Problem-solving
•  Customer service orientated
•  Target driven
•  Attention to detail
•  Performance driven