Engineering Buyer at Johnson & Johnson

The responsibilities & the impact YOU will have:

• Responsible for the purchasing of equipment, equipment spares, maintenance supplies, and tools as required by manufacturing operations, engineering, and facilities with the objective of supporting the operational plan
• Builds relationships with vendors and service providers with the investigation of sources of supply, price challenging, quality and service deliverables being key objectives.
• Integrity, stringent cost control and quality of service are prime outputs for this job function.
• Proactively champion the Ariba (procurement to pay system) process and the eMarketplace process, locally
• Fully responsible for the Source to Settle (S2S) process

The Main Duties And Responsibilities Of The Position Are

• Health & Safety
• Compliance
• Budget and Finance
• Procurement Systems
• Management of vendors, 3rd party contractors and service level agreements
• Manufacturing, Engineering and Facilities Purchasing & Receipting
• Assist with Stock Control
   

Budget and Finance

• Manage the procurement governance system to meet J&J standards as well as good financial / procurement practices
• Engage with manufacturing, engineering and facilities service vendors and negotiate service level agreements / local contracts on an annual basis. This will be done working closely with operations and engineering department leads
• Ensures that credit notes are issued and recorded when applicable.
• Support in the preparation and control of facilities and engineering budgets
• Checks technical related invoices prior to approval by management.
• Checks all reports and documentation received are comprehensive and are compliant
• Manages critical utilities and services accounts from municipalities, laboratories, and other legal/ government institutions. Follow up with any concerns pertaining to abnormal costs and or usage. Escalation process must be followed on any potential risks
• Manage the utilities and services monthly data documents

Procurement and Finance Systems

• Act as Single point of contact for all facilities, engineering / technical purchasing (SPOC)
• The local site financial co-ordinator for the manufacturing stream
• Lead with all engineering aspects for the operation and control of Ariba
• Lead with all engineering aspects for the operation and control of SAP (Lynx)
• Lead with all engineering aspects for the operation and control of e-Market Place
• Support in the control of the procurement of spares through Maximo
• Navigate the AskGS portal to assist with guidance and follow ups

Manufacturing, Engineering and Facilities Technical Purchasing

• Investigates on a continuing basis new source of supply with a view to obtaining more competitive prices whilst maintaining prescribed standards.
• Secures quotations for engineering tools, spares, equipment, supplies and maintenance services
• Assists in establishing cost estimates for projects and in-house manufactured items.
• Gathers and disseminates information on suppliers and products.
• Follows up on orders to ensure agreed delivery dates are met.
• Follows up on RFI/MM actions and Open PO’s. Monthly update of closure rate and reporting
• Maintains a current list of approved suppliers.
• Record goods outwards and inwards in conjunction with Receiving Department.
• Ensures that credit notes are issued and recorded when applicable.
• Ensures integrity, costs and quality of service
• Ensures financial SOX compliance. Track, monitor and provide feedback to all customers on status of orders generated
• Timely and accurate creation of new Vendor attaching correct documents
• Timely and accurate preparation of Purchase Request in Ariba (with attention to detail on GL and cost centers)
• Attach bidding documents to PR
• Receive automatically generated PO and emails supplier and/or requestor
• Runs open PO reports to ensure timely receipts are done, limiting mismatches
• Coordinate with regional support teams on Requisition status, raise any technical or system issues and escalate accordingly
• Receives confirmation of delivery/service from requestor and timely receipt on Ariba (before invoice is received)
• Expedite overdue orders with Requestor
• Follow up on mismatches
• Contact suppliers and users for missing information. Ensures supplier’s information is correct and current for timely delivering of purchase orders.
• Assist with end of year preparation and procedures
• Any other duties that may be deemed appropriate to this role
• Data Completion in systems
• On time establishment of PR/PO in procurement systems

Scope of Purchasing

• Tools and non-capitalized equipment.
• Engineering common stock such as nuts bolts screws, etc.
• Raw materials such as sheet metal, etc.
• Electrical equipment and components.
• Lubricants.
• Building maintenance items such as paints, fluorescent tubes, etc.
• Plumbing, pneumatic and steam system components.
• Air-conditioning and dust extraction filters.
• Engineering consumables such as rags, cleaning agents, etc.
• Laboratory equipment servicing
• Forklift servicing and spares.
• Gardening equipment servicing and spares.
• Safety equipment.
• Manufacturing & operational machine spares.
• Gasses
• Fuel – Diesel & Kerosene
• Any other spares, equipment or services, which may be necessary for the effective operation
• of the manufacturing and engineering technical operations
• Equipment for Projects and capitalized items
• Capital Equipment and services
• Work closely with Regional Procurement team for large procurement items and global
• agreements to ensure best prices are obtained
• Deliver CIP’s
• Work closely with the local and regional finances departments
• Collaborate and work closely with the procurement team to achieve best practices / costs and deliverables.

Maintenance and Engineering Stores

• Responsible in conjunction with the Store person to provide the responsible department leads with all relevant monthly spend on spares and accruals. Report will include any anomalies or

unusual trends

• Assist in performing stock taking as per J&J financial requirements. Report on annual holding
   stock and costs
• Reinforce the right behaviors to manage and control the critical spares and general spares required for operations – Works closely with Services Technicians, Production Artisans and Engineers to ensure correct spares are kept.
• Control Security goods outbound and clearance certificates

General Engineering

• Work closely with the Facilities, Maintenance and Engineering to provide assistance as per ME2 and CMMS programs
• Provide monthly KPI data to measure maintenance costs
• Monitor Kerosene and Diesel levels and work closely with vendors for replacement on time to ensure no delays that will have impact on operations
• Manages the use of the workshop vehicle to collect critical spares and drive change process for spares to be delivered rather than collect
• Maintains specifications of critical stock items to ensure quality compliance e.g. Filter specs
• Communicate and discuss with the relevant Department Lead any situations that deviates from the standard or creates conflicting priorities
• Contributes to the reduction of NCs (Non-Conformances), deviations and complaints relating to procurement and receipting.
• Ensures compliance to all SOP’s and work instructions and maintains all Procurement & Stores procedures are reviewed and updated timeously
• Ensures compliance with the internal site requirements, policies and procedures e.g. working hours, personal hygiene, etc.

Compliance

• Ensures where relevant that all work is undertaken in compliance with the responsibility assignment
• Ensures adherence to all Financial /Legal /GMP/GEP/EHS Standards:
  • Occupational Health and Safety Act and Regulations
  • Applicable Safety Health and Environmental regulatory requirements
  • J&J Safety Policy
  • J&J Worldwide Safety and Health Standards
  • ISO 14001
  • J&J Financial Policy
  • Good Manufacturing Practices
  • Good Engineering Practices
• Participates in internal audits
• Assists with ensuring that technical SOPs and Work Instructions are updated and accurate
• Manages the stores document archive room and enforces strict governance to safeguard all confidential documents
• Delegate or re-assign PO’s when on annual leave

Principle Relationships

• Internal stakeholders
  • Contact with all levels of staff – Operations, Maintenance, Engineers, Finance, Department Managers
• External suppliers
  • Regular contact with suppliers of equipment, parts and services as well as consulting engineers and local council members

Qualifications

We’d love to hear from YOU, if you have:

• Matric with Certificate / Diploma in Purchasing /Procurement / Maintenance systems
• A minimum of 3 years’ experience in an Engineering / Procurement / Maintenance environment with exposure to Pharmaceutical / Consumer Operations
• Demonstrated leadership
• Ability to work independently
• Ability to work under pressure
• Customer service orientated
• Initiative and Drive
• Strong communication and interpersonal skills
• Good Negotiation Skills
• Assertiveness
• Purchasing / Procurement experience
• Computer Literate
• Materials Handling
• Financial Acumen

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences

That is why we in South Africa are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.