Event Administrator at The Bay Hotel

The Role

• As Event Administrator, you’ll provide administrative and coordination support to the Events Manager and Events Co-Ordinator, helping ensure the smooth planning and delivery of events, conferences, weddings and group bookings.
• This is an organised and detail-focused role suited to someone looking to build a career in hospitality events. You’ll assist with enquiries, quotations, event documentation, client communication and internal coordination while gaining exposure to all aspects of event planning and execution.

Key Responsibilities

• Assist with event enquiries, quotations and booking administration
• Prepare contracts, function sheets and event documentation
• Maintain accurate event records, databases and filing systems
• Support client communication and follow up on event requirements
• Coordinate information between Events, Operations, Kitchen, Front Office and F&B teams
• Assist with site inspections and client meetings when required
• Monitor event calendars and booking schedules
• Process deposits, invoices and payment records in line with company procedures
• Support the planning and coordination of conferences, weddings and private events
• Prepare reports and administrative documentation for the Events team
• Assist with supplier coordination and procurement requests
• Ensure event information is communicated accurately and timeously to relevant departments
• Provide administrative support during event setup and execution when required

What We’re Looking For

• Grade 12 or equivalent
• Qualification in Events, Hospitality, Tourism or Business Administration advantageous
• Previous administrative or customer service experience preferred
• Strong organisational and time management skills
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Computer literacy, including Microsoft Office
• Ability to multitask and work in a fast-paced environment
• Professional, proactive and guest-focused approach
• Willingness to work flexible hours when operationally required