Events Co-ordinator: Associate at PwC South Africa

Responsibilities:  

• The successful individual will take responsibility for the logistical organisation, project management and take ownership of the firm's corporate virtual, hybrid and in-person events. In so doing, he/she will be responsible for the pre-planning, coordination and management, and wrap-up of allocated events (from conception to completion). 
• Meeting with internal clients to discuss their event requirements and further planning meetings.  

This includes:

• Sourcing and booking of venues and other services (catering, AV, technical requirements, ) and includes initial site visit/meeting. 
• Meeting with internal suppliers and sourcing external vendors 
• Communication and coordination with all suppliers and vendors - venue, technical equipment / AV, marketing team, digital team, programme material, speakers etc. 
• Sourcing décor, entertainment, programme material, promotional items etc. 
• Other event-related activities as required (packing conference and event packs, wrapping/packaging gifts and parcels, preparing name tags, putting up, taking down and transporting banners, etc). 
• Continuous communication with clients on updates, concerns, and arranging pre-event briefings, dry-runs, and post-event debriefings 
• Effective monitoring and reporting on key objectives of the event 
• Keeping the national events calendar up to date 
• Maintaining a comprehensive and categorised invitee database and providing function statistics/metrics. 
• Tech savvy and proficient in virtual and hybrid platforms or willing to be trained 
• Knowledge of all technical equipment used for events i.e. speakers, microphones, lighting etc 
• Basic experience with working with budgets  (i.e. making sure that all events are undertaken within the budget provided). 
• Hosting and supervision of in-person, virtual or hybrid events and oversee all logistics and arrangements 
• Collaborate with other teams within CMD to ensure end-to-end solutions for the business 

Qualification & Experience Requirements 

• Matric 
• Relevant Diploma / qualification 
• 3+ years’ experience in conference/event management.