Events, Safety, Risk & Compliance Specialist, Sun City at Sun International

Main purpose of the job:

The Events Safety, Risk & Compliance Specialist will be responsible for the planning, reporting and execution of on-site event and venue risk and compliance controls for large-scale, public events and productions for the business unit, before, during and after the event. This will include hazard identification and risk assessments, compliance audits, investigation of incidents, stakeholder engagement and compilation of all documentation to support the business unit in managing regulatory risk, and supporting the execution of safe and secure events in line with legislation and Group standards.

This role will be required to ensure all practices are in line with policy, frameworks and tools based on researched leading and industry practice, and to drive solutions and provide insights to advise, enable and support informed decision-making and mitigation of risk.

Education and experience:

• 3-Year Degree or Diploma in Safety Management, Risk and Compliance Management, Events Management and/or SAMTRAC or NEBOSH
• A Post graduate qualification in Health & Safety Management or environmental management is an advantage
• South African Institute of Occupational Safety and Health (SAIOSH) Graduate Membership is an advantage
• Registration with SACPCMP is an added advantage
• Draughting/ability to draw floor plans is an added advantage
• ISO 14001 / ISO45001 Auditor is an advantage
• Minimum of 5 years experience in Event Safety, Risk and Compliance
• Experience in Health & Safety Management and / or environmental management
• Exposure to large scale production events requirements is an advantage
• Project management experience
• Strong assurance background in risk management or other related field

Core and personal behavioral competencies:

• Working knowledge and application of the following pieces of legislation and By Laws:

1. Safety at Sports and Recreational Events Act-Regulation of Gathering Act
2. Disaster Management Act & Framework
3. Environmental Health Act & regulations
4. Occupational Health & Safety Act
5. Private Security Industry Regulation Act
6. Explosives Act
7. EMS By-laws
8. SANS10400
9. SANS10366

• HIRA Inspections, Impact and risk assessments
• Investigation & Incident Reporting
• Disaster management
• Report writing
• Auditing & managing risk
• Financial & Business Acumen
• Written and verbal communication skills
• Proficient skills in MS Office (Word, excel and powerpoint)
• Project management

Key Performance Areas

• Act as a Subject Matter Expert on issues of Event Safety, Risk and Compliance for the business unit property
• Develop a plan, framework and key objectives to support the improvement and optimisation of event safety, risk and compliance practices in line with national regulatory standards, ensuring that the various functional areas have an execution plan to support this
• Develop and update the Event Safety, Risk and Compliance processes and tools for the unit, ensuring these are communicated and embedded in the business unit’s operations
• Liaise with appropriate health, safety and environmental agencies and the SAPS to understand current standards and help identify possible risks for the management of public events
• Support the Executive Team in improving operational Event Safety, Risk and Compliance standards by identifying potential hazards, assessing risks and putting measures in place risk control plans to eliminate or reduce the likelihood of risks around the execution of events
• Conduct risk rating audits to determine the likelihood and consequence of potential risks (safety, financial, media coverage, reputational and compliance breaches) and provide a contingency plan with recommendations to resource and remove obstacles to quality standards
• Record and report Event Safety, Risk and Compliance data on a regular basis
• Make sure that all relevant back-up documents and copies can be sourced effortlessly electronically and /or manually for application submissions and auditing purposes.
• Understand and monitor forecasted plans for public events and productions coming to the business unit
• Create a detailed programme plan which identifies and sequences the activities and initiatives needed to successfully achieve standards against regulations including event overview, running order of the programme, VIPs attending, events management contact details, emergency details
• Determine the resources required to achieve standards including having the following in place:

1. Disaster and evacuation management plan taking into account risk assessments and mitigation actions
2. Environmental Health plan ensuring all certificates are in place for vendors; as well as for noise exemption;
3. Liquor licensing (where relevant).
4. Public liability
5. EMS application for certificate of fitness for events (floor plans, open fires, fireworks, road maps; temporary structures), Certificates of Compliance and Fire Protection Plans
6. City Power – including power back-up certificates and emergency lighting plans
7. JMPD indemnity and traffic management plans
8. Pa-king operational plans
9. Security operational plans
10. Medical operational plans
11. Waste management operational plans
12. Cleaning operational plans
13. Crowd management plan
14. Community participation plans
15. Water plans
16. Minutes of pre-event meetings
17. Liaise with internal and external stakeholders relating to the making of key decisions, exercising overall control, assigning and co-ordinating resources
18. Keep up to date with latest legislation, regulations and leading practice in the area of Event Safety, Risk and Compliance and the impact for the complex
19. Develop and update Internal Control Standards in line with industry leading practices
20. Investigate and report on incidents and accidents as per OHSA and environmental requirements
21. Compile Event Risk and Compliance Management reports in line with regulations and unit requirements
22. Understands and is able to impart knowledge on relevant subject matters around the Event Risk and Compliance Management legislation, regulations and best practice

Closing Date: 8th, May 2022