Executive Assistant at Lesedi Nuclear Services Pty Ltd

KEY PERFORMANCE AREAS

Administrative Support:

• Provide administrative support to the executive and assist with any other divisional needs as required.
• Prepare presentations, meeting agendas, and other required documents.
• Attend meetings, take minutes, and ensure follow-up actions are completed.
• Assist in coordinating divisional activities, ensuring deadlines and deliverables are met.
• Communicate with various departments to facilitate collaboration and execution of tasks.
• Work efficiently within the company’s ERP system, including booking hours, raising purchase requisitions, and managing related follow-up.

Calendar Management:

• Schedule and manage appointments, meetings, and events for the executive.
• Coordinate internal and external meetings, ensuring effective time management.
• Prioritise urgent matters and adjust the calendar as necessary.

Correspondence:

• Draft and proofread correspondence, reports, and presentations.
• Screen and direct inquiries appropriately while maintaining professionalism.

Personal Assistance:

• Occasionally assist with personal errands and responsibilities, as directed by the executive.
• Manage personal appointments, reservations, and other requests.

Travel Management:

• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare travel documents, ensuring everything is in order for smooth business trips.

QUALIFICATION AND EXPERIENCE

• Grade 12 with additional formal training in business administration or related field
• Minimum 5 years proven experience as an executive assistant or similar role in a project-oriented environment.