Executive Assistant - Mid Level at SoluGrowth Pty Ltd

About the Role

• We are seeking an experienced and highly professional Executive Assistant to provide expert-level administrative support to Senior Executives, Investment Professionals, and their teams. This is a 6-month contract opportunity based in the Northern Suburbs of Cape Town, ideal for an organised, proactive, and tech-savvy individual who thrives in a fast-paced, professional environment.

Key Responsibilities

You will play a critical role in ensuring seamless operations and exceptional support to senior stakeholders. Core duties include:

• Managing complex schedules, appointments, and calendars for senior executives and teams.
• Coordinating client, deal, expert, and portfolio calls, including preparation of all supporting documentation.
• Handling all meeting logistics — setting up video conferences, booking meeting rooms, and managing related arrangements.
• Organising comprehensive travel arrangements (flights, accommodations, transfers, visas) in line with company policies, and liaising with travel partners and other EAs as needed.
• Preparing and submitting expense reimbursements and tracking authorised costs.
• Providing out-of-hours support for travelling team members across multiple time zones.
• Supporting and covering other EAs across the firm as required.
• Maintaining and updating CRM systems (e.g., Salesforce) and document repositories (e.g., Egnyte).
• Assisting with team events, webinars, and client functions, including venue sourcing and bookings.
• Contributing to ad hoc projects and providing ongoing operational support.

Job Requirements
Qualifications & Experience

• Grade 12
• National Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
• 4–7 years of proven experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior executives or leadership teams.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong working knowledge of virtual collaboration tools (Teams, Zoom, etc.).
• Experience using CRM systems (Salesforce or equivalent) and document management tools (e.g., Egnyte) preferred.
• Industry Exposure: Experience within financial services, investment, or professional services environments will be advantageous.

Key Attributes:

• Language & Communication Excellence: Native or near-native English proficiency; capable of drafting and delivering C-suite level correspondence with clarity and sensitivity.
• Tech Proficiency: Advanced user of MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, Teams). Familiarity with Salesforce or similar CRM systems is an advantage.
• Accuracy & Attention to Detail: A commitment to producing polished, error-free work.
• Composure Under Pressure: Calm, organised, and effective in fast-paced settings.
• Emotional Intelligence & Professionalism: Strong interpersonal skills, teamwork, and discretion when handling sensitive information.
• Proactivity & Problem-Solving: Anticipates needs, resolves issues independently, and takes initiative.
• Client-Focused Mindset: Understands and aligns support with business and team needs.
• Flexibility: Comfortable adapting to shifting priorities and time zones.