Executive Assistant at SITA SOC (Ltd)

Purpose of the job

• The Executive Assistant will manage the Executive’s diary, organize and coordinate meetings and perform project co-ordination as may be required.
• They will be responsible to manage all SITA compliance process adherence for the division, manage finance processes, procurement processes, planning cycles and reporting cycles.
• Reporting directly to the Executive you will provide executive support in a one-on-one working relationship, serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Executive, serve as a liaison to the EXCO and its subcommittees, Minister and Deputy Minister’s Office, government officials and SITA senior leadership and management teams.

Key Responsibility Areas

• Receive and record incoming and outgoing correspondence to ensure proper record keeping for the division.
• Prepare general office duties.
• Prepare and distribute minutes, presentations as well as general office documentation/communication to ensure that information reaches relevant identified parties.
• Manage the Executive’s travel arrangements in accordance with SITA travelling policy and procedures to the satisfaction of the division.
• Provide management support to the Executive.

Qualifications and Experience

• Minimum: 1 - 2-year National Higher Certificate in a relevant discipline / NQF level 5 or accredited specialised courses, e.g secretarial diploma or diploma in office administration.
• Experience: 2 – 3 years’ experience within a secretarial or administrative support role to an Executive level in general office practices or procedures.

Technical Competencies Description

Knowledge of:

• Knowledge of principles and practices of organisation, records management and general administration
• Computer Literacy
• Basic principles and practices of bookkeeping
• Office management
• Ability to operate standard office equipment
• Ability to follow written and oral instructions

Closing Date: 30 June 2025