Executive Assistant to the Director at Multiform Human Development

Job Overview:

• The Executive Assistant will provide high-level support to the Director and other senior executives, ensuring smooth and efficient operations of the organization.
• The successful candidate will be responsible for managing schedules, coordinating meetings, preparing reports and presentations, and handling confidential information with discretion.

Key Responsibilities:

• Manage and prioritize the Director's calendar, scheduling meetings and appointments as needed
• Coordinate travel arrangements, accommodations, and logistical support for executive team members
• Prepare and edit correspondence, reports, and presentations on behalf of the Director
• Maintain confidential files and records, ensuring data security and integrity
• Assist with project management, including tracking deadlines, deliverables, and progress updates
• Serve as a liaison between the Director and other department heads, coordinating communications and information flow
• Conduct research and provide analysis on relevant industry trends, competitors, and best practices
• Participate in strategic planning and decision-making processes, providing input and recommendations as needed
• Handle ad hoc administrative tasks and projects as assigned by the Director

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field
• Proven experience as an Executive Assistant or similar role, supporting executives
• Strong organizational and time management skills, with the ability to prioritize and multitask effectively
• Excellent communication and interpersonal skills, with a professional and polished demeanor
• Proficiency in Microsoft Office suite and other relevant software applications
• Ability to maintain confidentiality and handle sensitive information with tact and discretion
• Strong analytical and problem-solving skills, with a high attention to detail
• Flexibility and adaptability to changing priorities and responsibilities