Executive Manager (Grants, Projects And Regions) at CHIETA

Job Purpose

Reporting to the Chief Executive Officer: the incumbent in this position should ensure Workplace Skills Plans are submitted timeously by employers and follow up on late submissions. Furthermore, ensure Workplace Skills Plans and training reports comply with legislation and various CHIETA policies. The incumbent will also be required to ensure the effective coordination and execution of grants and project initiatives, as well as drive CHIETA’s complex initiatives through solution design, and project management. 
 
Minimum Requirements: 

• An NQF Level 8 qualification. 
• An NQF Level 9 qualification will be an added advantage. 
• 5-10 years’ Experience in Grants and Project Management in the Public and /or Private Sector of which five years should be at a senior management level. 

Key Performance Areas 

• Ensures Workplace Skills Plans (WSP) are submitted timeously. 
• Ensures Workplace Skills Plans and Annual Training Reports comply with legislation and CHIETA policies. 
• Receives and resolves employers' and skills development facilitators' queries regarding the acceptance of WSP’s and ATR’s and rejection of incorrect submissions. 
• Approves WSP’s for capturing and payment of Mandatory Grants. 
• Assist employers who are registered with incorrect SETA. 
• Redirects WSP’s to correct SETA when necessary. 
• Verify details on the grant schedule. 
• Reconcile payments made. 
• Verifies Levy Payments and compiles a variance report. 
• Facilitates workshops, and exhibitions and engages with prospective employers on levy payments.
• Requests Inter-SETA transfers and payments in accordance with standard operating procedures 
• Liaise with other SETA’s and DHET regarding InterSETA transfers. 
• Provide data, and information in preparation of quarterly reports for DHET. 
• Performs a lead role in grant management projects. 
• Tracks, monitors, and reports on successes and challenges faced by current projects. 
• Reports and manages the cost impact of various grant projects on CHIETA. 
• Establishes and maintains a system to monitor the dispositions of results communicated to management.
• Communicates to the SDPs and Assessment Centres, the requirements of accreditation in line with the Acts, regulations, policies, and processes. 
• Ensures compliance with: the SAQA Act; ETQA Regulation; Skills Development Act; NAMB Processes; CHIETA accreditation policy and QCTO Processes. 
• Operates within controls and procedures to ensure the integrity of CHIETA. 
• Reports risks or areas of concern to management within the area of responsibility. 
• Promotes compliance with all relevant regulations and procedures to prevent fruitless, wasteful, and irregular expenditure. 
• Handles the payments of Mandatory Grants to qualifying employers and organizations. 
• Promotes and communicates the effective, efficient, economical, and transparent use of financial and other resources. 
• Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and CHIETA financial guidelines, report deviations to direct Manager. 
• Explores opportunities to control and reduce costs within the Education & Training Quality Assurance (ETQA). 
• Uses resources allocated by CHIETA in a caring manner, to avoid unnecessary and wasteful expenditure. 
• Maintains effective working relationships with customers (both internal and external) towards rendering the highest quality of services. 
• Represents CHIETA in meetings with relevant stakeholders. 
• Identifies and solves problems creatively whilst demonstrating a high level of integrity in line with CHIETA’S core values. 
• Ensures that all employees have signed performance agreements. 
• Monitors and measures performance quarterly by conducting employee appraisals. 
• In collaboration with HR, identify staff performance objectives, potential areas of development and action plans where necessary. 
• Ensures ongoing training and development of employees. 
• Addresses employee relations matters fairly and promptly. 
• Sets performance objectives for the team by cascading the organization’s initiatives into individual performance contracts. 
• Ensures that all employees have signed performance agreements. 
• Monitors the implementation of the HR policies within the division. 

Skills & Behavioural competencies:

• High-level research and analysis skills 
•   Planning and Organisation Skills 
•   Communication (oral and written) 
•   Problem-solving ability 
•   Diversity awareness 
•   Confidentiality, ethics, integrity, and professionalism 
•   Detail orientation 
•   Teamwork 
•   Innovative skills 
•   Self-driven 
•   Computer skills 
•   Time management 
•  Report writing skills 
•  Leadership skills.