Executive Office Manager at City of Tshwane

MINIMUM REQUIREMENTS

• Matric Certificate/ Grade 12 / Standard 10 or NQF level 4;
• 3-year Business Administration/ Office Administration or equivalent qualification;
• 5 years’ experience in managing an executive office;
• Excellent computer skills;
• Diary Management;
• Relationship Management;
• Excellent communication skills;
• Strategic capabilities;
• Excellent report writing skills;
• Planning, management and organising skills;
• Presentation and facilitation skills;
• Multitasking skills;
• Project management skills;
• Attention to detail; and
• Teamwork

SUMMARY OF DUTIES

• Provide comprehensive support services to multiple Executives.
• Manage complex executive calendars and planning for various meetings.
• Efficient meeting administration including preparation of venue and agenda distribution for multiple Executives.
• Coordinate all Executive and Management Committee meetings, important events, urgent notices, and target dates.
• To render management and strategic support services; Governance (Statutory reporting)
• Acting as link between the office and respective departments.
• Liaise with City of Tshwane, other Municipal Entities and all stakeholders.
• Schedule and prepare meeting venues including ensuring that appropriate equipment is available.
• Minute taking and recording of meetings.
• Ensure all office equipment maintained and fully functional.