Executive Office Manager at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A three-year tertiary qualification (NQF Level 06) in Public Management, Public Administration, Business Management, Office Management, Management as recognised by SAQA. appropriate Junior managerial level (Assistant Director equivalent) experience in the relevant field. A valid driver's licence. 

DUTIES :

• The executive office manager will Prioritise and schedule appointments, meetings and conferences and alert to appointments. Organise and co-ordinate all internal / external meetings and workshops including preparing agendas, sending out invitations and take accurate/quality minutes for all meetings that are chaired by the DDG. Manage local and international travel arrangements and attend to all other relevant logistics.
• Handle inquiries, maintain a stakeholder database and contact list, oversee a digital filing system and physical archive of legal and relevant documents, manage the Deputy Director-General's schedule, and assist in meeting preparation. The manager will brief the DDG on communications, manage information flow, coordinate the DDG's office, track division projects, and handle logistical arrangements for visitors.
• Effective filing and archive systems must be maintained. Skills: Basic analytical and problem-solving skills, strategic thinking, and project management capabilities. Strong communication skills (including advanced report writing and presentation skills) and interpersonal skills. Research skills.
• Proven planning and organizing skills, with proficiency in research and financial analysis. Personal Attributes: Innovative, creative and resourceful leader who is people oriented. Able to work independently and effectively under pressure, meet tight deadlines, and maintain a high level of professionalism and integrity. Computer literacy (proficiency in MS Office) and a valid driver’s license are required. Added advantage will be proficiency in report writing and management of sensitive and high-profile stakeholders.