Executive PA at DHL

• Providing high-level administrative management support to Country Manager by performing clerical functions such as managing calendars, making travel arrangements, preparing correspondence, arranging conference calls, and scheduling meetings for CM. Preparation of presentation material and provide strong follow-up on main topics with other colleagues. In addition, assist with Marketing and Branding campaigns in line with country requirements. DHL Global Forwarding has an opening Executive PA in Johannesburg, South Africa. Join us in connecting people and improving lives!

In this Executive PA Position

• Efficiently manage and organize the Country Manager’s calendars, scheduling appointments, meetings, conferences while optimizing their time and prioritizing time effectively.
• Coordinate schedules among Executive and Senior Management team
• Arrange and facilitate meetings, ensuring all parties can attend.
• Support SMT in planning and coordinating special projects & events.
• Represent the Country Manager in various internal and external engagements, exercising sound judgment and decision-making abilities.
• Prepare and review documents, presentations, board packs and reports with keen attention to detail and accuracy.
• Handle travel arrangements, accommodation bookings, and itinerary planning for business trips and events.
• Rearrange schedules to accommodate last-minute changes and emergency cancellations.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Act as a reliable point of contact for the Country Manager, demonstrating professionalism and excellent communication skills in all interactions.
• Serve as a liaison between the Country Manager and staff. This includes receiving and screening the CM’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Keep the CM advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Propose marketing/branding for ZA. ▪ Assist with research and writing reports, or independently writing reports on behalf of upper-level management.
• Analyse data and create reports to deliver to management.
• Prepare documents for external or internal communications.
• Attend meetings as directed by Executives’ and take minutes of the meetings as required.

Now, here is what we need from you!

• At least a Bachelor’s degree in Marketing, Communication, Business Management, or a relevant field
• Prior exposure in a Communications, Marketing, Business Administration, Project Management role, or a similar role 
• Experience working with MS Office and design tools (e.g. Illustrator, Photoshop, Canva etc.)
• Experience with a content management system (e.g. WordPress) 
• Sound knowledge of digital media strategies and media relations 
• Proficiency in English along with excellent writing and editing skills. 
• Exceptional researching skills 
• Exceptional time-management and organizational skills 
• A keen eye for details 
• An analytical mind with a problem-solving attitude 
• Strong ability to execute work in a diverse environment. 
• Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration. 
• Experience in using computer applications, planning and scheduling techniques for the executives.
• Planning, organizing, implementing, and evaluating special projects. 
• Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis. 
• Analyzing information, identifying problems, defining alternatives and developing recommendations management 
• Experience coordinating events.
• 5 – 8 years’ experience in business and or office management and support 
• 5 -8 years’ experience with financial and customer service principles 
• Proven track record of Stakeholder Management and project co-ordination at Executive level.
• At least a bachelor’s degree in marketing, Communication, Business Management, or a relevant field