Executive - Personal Assistant.Group Technology at MTN

Job Description

• Support diary management by scheduling appointments, booking meeting rooms, and sending reminders to ensure the executive’s time is used effectively.
• Carry out routine office tasks such as handling correspondence, filing documents, and updating records accurately.
• Keep documentation organized by maintaining physical and electronic filing systems.
• Assist with internal and external communications by preparing basic correspondence and proactively sharing information.
• Provide meeting support by preparing materials, taking minutes, and circulating action points as instructed.
• Coordinate travel and event arrangements by booking flights, accommodation, and venues, following established guidelines.

Responsibilities

• Proactively manage the Executive’s diary, schedule meetings, and plan itineraries to ensure optimal time use and prioritization of commitments.
• Handle all internal and external correspondence on behalf of the Executive, maintaining professionalism and confidentiality
• Oversee the day-to-day administration of the Executive’s office, ensuring seamless coordination, workflow management, and task follow-through.
• Develop and maintain effective filing and document management systems (electronic and manual), ensuring easy retrieval and secure storage.
• Liaise with Finance and Expenditure teams to facilitate timely payments to third-party suppliers and vendors related to Executive office activities.
• Track and manage budgets, purchase orders (POs), requisitions, and payments through to GL reflection.
• Cross-check and quality-assure documents requiring Executive review, ensuring compliance with MTN policies and standards.
• Collate monthly activity reports and inputs from various departmental units for Executive oversight.
• Manage logistics and administration of forums chaired by the Executive (e.g., Information Security Forum), including agenda preparation, minute-taking, follow-ups, and content consolidation.
• Coordinate all local, international, and personal travel arrangements for the Executive and team, ensuring efficiency and compliance with policy.
• Organize Executive office-related social events and conferences, including cost estimates, budgeting, vendor coordination, and event execution.
• Support special projects and departmental initiatives, tracking progress and ensuring timely execution of action items.
• Develop, maintain, and continuously improve systems for document tracking, process efficiency, and operational effectiveness.

Qualifications

Education:

• A good first degree preferably in Secretarial Administration or related·

Experience: 

• At least 2-3 years’ experience in an administrative capacity in a reputable company.
• Experience in administrative support for a top management personnel of a reputable company, with local and international operations.

Skills :

• Strong hands-on knowledge of Microsoft Office suite programs.
• Thorough knowledge of MTN general administration policies, including approval ceilings and jurisdiction.
• Importance of customer service orientation
• Good interpersonal relationships with different levels of management.
• Customer and service orientation.
• Maintains poise and confidence under pressure.
• Good communications skills.
• Ability to work with little or no supervision and produce excellent results.
• Excellent computer skills.
• Strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities
• Maintaining confidentiality and exercising discretion is essential 

Apply Before 08/28/2025