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  • Posted: Oct 8, 2024
    Deadline: Not specified
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  • MultiChoice South Africa's activities involve the operation of Pay-Television and internet subscriber platforms. The MultiChoice South Africa group includes the digital satellite Pay-Television business ("DStv"), which has been in operation since 1995. Other businesses in the group are; M-Net (delivers thematic channels and exclusive content to DSt...
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    Executive Personal Assistant

    Personal Assistance

    • Analyze monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc.
    • Produce documents, briefing papers, reports and presentations, etc. as requested by CFO / Executives
    • Carry out background research and present findings to the CFO / Executives
    • Manage team meetings, taking and circulating minutes and tracking action items
    • Carry out specific projects and research as requested by the CFO /Executives
    • Support executive with presentation and report research and preparation 
    • Ensure that the CFO’s schedule is planned in advance and that the calendar/diary is up to date and efficiently managed as changes occur
    • Request necessary data from management so that reports can be compiled
    • Screen phone calls, e-mails and messages either through first line response or forwarding as appropriate
    • Process incoming correspondence and action as required, e.g. Update calendar; Type documentation; Distribute / forward information; Internal and external queries
    • Maintain stakeholder database and ensure that all information is accurate and up to date
    • Work with Human Resources Business Partner to ensure functions organograms are up to date.
    • Regularly check resource supplies to ensure sufficient stock
    • Act as first point of team correspondence
    • Maintain an up to date, orderly and logical filing system that can be easily accessed by relevant individuals                       

    Meeting Management

    •  Schedule meetings as planned or requested
    • Ensure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetings
    • Ensure that delegates are aware of what they need to prepare in terms of contribution to the meeting
    • Compile documentation required and distribute in advance to delegates
    • Arrange logistical requirements and ensure smooth running of the meetings
    • Take minutes of meetings and ensure accuracy and timeous distribution
    • Analyse meeting requirements, prepare required information and advise the CFO / Executives

    Event Management

    • Arrange functions and events according to requirements upon request by the CFO / Executives
    • Determine a budget amount for these events
    • Send invitations to CFO’s / Executive’s invitees in advance
    • Make sure that all hotels, travel and forex arrangements are on track and arranged as requested

    Stakeholder Management  

    • Ensure timeous exchange of information between executive and key stakeholders
    • Manage all written executive correspondence by preparing drafts for sign off and responding to routine requests

    Qualification

    • Essential : Diploma level educational qualification
    • Preferred : Degree

    Experience & Skills 

    • A minimum of 3-5 years’ Secretarial/Office Administrative experience or Equivalent

    Technical Competencies

    • Communication 
    • Relationship Building 
    • Confidentiality 
    • Project Management/Coordination 
    • Administration

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to MultiChoice on hrfocus.multichoice.com to apply

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