Executive Personal Assistant at Omnia (Pty) LTD

Qualifications

• Degree or related Qualification

Experience

• 5+ years’ experience working with Board and Executive level
• 10 years’ demonstrated experience as a personal assistant working 
• within a dynamic environment with a variety of personality types
• Proven track record of effectively interacting with senior 
• management
• Ability to work strategically and collaboratively across departments
• Effective, versatile and action-oriented
• Excellent communication skills, inclusive of written English
• Ability to gather data, compile information, and prepare reports.
• Ability to perform complex tasks and to prioritize multiple projects.
• Superior research, writing, and oral communication.
• Ability to create, compose, and edit correspondence and other 
• written materials.
• Ability to supervise and train employees, to include organizing, 
• prioritizing, and scheduling work assignments.
• Experience with data analysis.

Duties

• Participates in program management, which involves duties on a weekly, monthly, and ad hoc basis
• Organises and gathers information from various departments and meetings and reports that information, 
• along with recommendations, to executive members
• Coordinates and directs communication by filtering only the most essential communication and controlling 
• the meeting schedule
• Effectively and efficiently drafts and/ or collates minutes, information/data, reports, and presentations of 
• strategic or operational level.
• Strategically manages time through looking at long term travel calendar, evaluating opportunities and 
• determining fit with priorities.
• Participates in meeting preparation and follow up by reviewing upcoming meetings for the week to ensure all
• information needed is received as well as sending out agendas or documents to meeting attendees as
• necessary.
• Reviews internal and external communications by drafting reports, speeches, or presentations
• Research, write, edit and/or coordinate preparation of special reports, briefings, and presentations.
• Monitors information flow by acting as a gatekeeper
• Ensuring the MD/FD involvement in a project or decision-making process at the right moment.
• Proactive management of Group Managers diary, mail, travel, meetings
• Management and coordination of a few simultaneous and ongoing projects and events
• Banking
• Travel Itinerary, Visa applications
• Creates and updates dashboards for reviewing key performance indicators
• Attend to personal upon request

Job Competencies

• Strategic Thinking
• Analytical Thinking
• Organisational Awareness
• Business and Financial Acumen
• Data Literacy
• Decision Making
• Results Oriented
• Excellent report writing skills
• Excellent presentation preparation skills