Executive Personal Assistant at Sanlam Group

• Proactively maintain appointment schedules by planning and scheduling meetings, teleconferences travel and accommodation.
• Time, email and priority management.
• Document preparation for meetings, preparation of monthly reports and powerpoint presentations.
• Draft minutes in a meeting and make sure that documents completed in the meeting are reported at a reasonable and appropriate time.
• Prepare payments requisitions for goods and services.
• Arrange meetings, catering and all the relevant logistic requirements.
• Telephone answering and screening of calls, taking messages if management unavailable. Redirecting of call to appropriate person - when necessary.
• Maintains office supplies by ensuring adequate inventory levels at all times (eg. Stationery supplies).
• Provide administrative support by ensuring that time frames, policies and procedures are adhered to in respect of reports, performance management, etc and follow up on deadlines in respect of work processes/reports.
• Communicate with internal and external stakeholders.
• Receive guests.
• General admin and ad hoc duties

What will make you successful in this role?

• Matric/Grade 12.
• A secretarial certificate or diploma will be a distinct advantage