Executive Secretary at eThekwini Municipality

Key Responsibility Areas

• Functioning as the primary point of contact for internal and external stakeholders on all matters pertaining to the principal.
• Co-ordinating the effective flow of information and documents to and from the office.
• Ensuring the safekeeping of all documentation in the office in line with relevant policy and legislation.
• Handling the procurement of standard items like stationary, refreshment, ect. For the office procurement of stationary, office supplies, and staff amenities, and preparation of, corresponding payment vouchers and, purchase requisitions.
• Developing effective relationships with Elected Members, Executive and Senior Managers and other key stakeholders so that the Principal can be brief in important issues and ease of accessing information.
• Compiling the required documentation for travel and ensuring submission to the travel office for processing.
• Booking external venues for workshop, seminars/ conferences by completing relevant documentation to ensure that the seminars and workshops are successfully held and attended.
• Compiling minutes at meeting and recording through note taking or with audio equipment and transcribing dictation of proceedings so as to ensure an official record of proceeding is documented for future use.
• Undertaking research to support the Executive/ Management by analysing relevant information, profiling guest speakers and organizations in order to ensure provision of required information for the office.

Essential Requirements

• Grade 12 (NQF Level 4) and an Administrative Certificate.
• 2 Years relevant experience.
• Computer Literacy.

Preferred Requirements

• Diploma (NQF Level 6) in Secretarial studies.
• 3 Years relevant experience.