Export Buyer at Holler Trade

Company Description

Holler Trade CC was established in 1990 as an export trading house offering sourcing, procurement and logistics into Africa. Our head office is in Midrand, Johannesburg, South Africa. We have offices in Lusaka, Zambia and representation in Botswana and Zimbabwe.  We have been trading with other countries such as Angola, Mozambique, Nigeria, Malawi, Uganda, Ethiopia, DRC, Namibia and Ghana.

Having been in business for the past 25 years we pride ourselves in the service we provide and have well established relationships with major South African and global suppliers that are vital to the success of projects in remote locations.

Job Description

1.  Client Maintenance

• Manage Client relationship with regards to effective and frequent communication.

• Deliver exceptional service that exceeds customer’s expectations through proactive and appropriate solutions.

2.  Supplier Maintenance

• Manage Supplier relationship with regards to effective and frequent communication.

• Critical evaluation of supplier service, delivery lead times and quality on a continuous basis.

• Compare pricing of stock between current and competitive suppliers and suggest saving initiatives to operations manager.

• Make continuous purchase suggestions to operations manager based on informed market knowledge.

• Ensuring timeous payment is made to supplier through correspondence with the Finance Department.

3.  Purchasing

• Process order enquiries from customers as forwarded by management and follow agreed purchasing procedures.

• Source goods to meet customer requests.

  • Prepare pro-forma invoices for customer inclusive of all costs for delivery, duties, freight, surcharge, VAT, etc.

  • Ensure selling costs meet agreed customer mark-up rates.

  • Ensure duty calculations, and exchange rates are correct.

  • Request forward cover for Forex deals.

  • Compile a complete file for each order with all the necessary correspondence and product information.

• After receipt of order confirmation, place orders with various suppliers, and forward copies to accounts for payment and warehouse for collections.

• Obtain competitive quotations from suppliers.

• Negotiate best possible prices and payment terms.

• Supply Clients with competitive quotations for requested goods.

• Follow up with Clients and secure the order.

• Send an authorised purchase order to supplier to confirm the order.

• Ensure timeous delivery or collection from supplier according to priority set for scheduled delivery trucks.

• Follow up on undelivered goods of your purchase orders.

• Schedule returns with supplier of incorrect or defective goods.

4.  Stock Control

• Liaise continuously with the Warehouse staff on purchase order receipts with regards to packaging, labelling, storage and shipping.

• Inspect goods on delivery to ensure correct before scheduled loading of delivery trucks.

5.  Reporting

• Communicate frequently to Operations Manager and Warehouse staff regarding availability of purchased goods, collections, returns, deliveries and lead time from suppliers.

• Daily completion of Procurement Schedule.

• Report during staff meetings with regards to any queries, schedules for collections and loading.

6.  General

• Must manage own administration duties.

• Enjoy working independently as well as be part of a team.

• Assist fellow colleagues in the daily running of company related tasks.

• Be focused on providing work of an extremely high quality and accuracy.

Qualifications

EDUCATION, SKILLS AND EXPERIENCE

• High school or equivalent

• Degree or Diploma in Purchasing, Logistics, Commerce, Finance or Business Management

• 3 – 5 years’ experience preferable

• Ability to analyse facts / situations and make sound decisions

• Above average computer literacy, especially MS Office packages

• Project management skills

• Customer interface and conflict management skills

• Ability to interpret technical data

• Highly skilled at building and maintaining effective and productive relationships with key stakeholders and suppliers

• Strong negotiation, communication, interpersonal and influencing
  skills

• Analytical, numerically astute with strong proven problem identification and solution abilities

• Results orientated with the ability to plan and deliver against project deadlines

• Commercially and financially aware

• Keen attention to detail and accuracy

• Strong oral and written communication skills.

• Ability to influence others and lead small teams.

• Ability to coordinate several projects simultaneously.