F&B Admin Assistant at Sun International

Main Purpose of the Job

• The F&B Admin Assistant is responsible for the timely and effective handling of F&B orders, invoicing and related queries. This will include the sorting, recording, checking, and co-ordination of orders and the processing of related invoices to be processed for the F&B department and outlets, efficiently and accurately, in line with Company policy and regulations.
• The role will also be required to perform general office support in the F&B offices including responding to incoming calls and emails, restaurant reservations received by the department; distribution of documentation to staff across the department as required, and other general admin support such as copying, scanning, and similar activities.

Job Requirements

Minimum requirements (Education and Experience)

• Grade 12 

Minimum job related experience

• Previous experience in a administrator role is preferred 
• Experience working with IFS is essential
• Work conditions and special requirements 
• Ability to work shifts that meet operational requirements
• Physically able to move operating equipment 
• Have an open attitude to perform similar functions in alternative outlets due to operational requirements

Core behavioural competencies 

• Collecting information (sourcing, checking, documenting)
• Organising & Coordinating Resources 
• Assuring Quality
• Dealing with customers
• Following procedures
• Managing deadlines 
• Responding with urgency 
• Connecting and relating (including handling of conflict situations) 

Technical Competencies

• Written and verbal communication skills
• Proficient computer literacy (MS Office, IFS)
• Basic invoicing processes 
• Data capture
• Telephone skills 
• Time management 
• Multitasking 
• Clerical administration