Facilities Assistant (95716) at Hatch

Facilities Assistant – Role Description:

• Helpdesk
• Assist & work with the Facilities Manager to coordinate on-site and ad hoc contractors to attend to job cards from the business.
• Checking reported items before sending them to contractors.
• Showing contractors items to be attended to.
• Ensuring items are fixed/resolved to satisfaction.

Stationery

• Issuing stationery to the business.
• Ordering & Financial Billing of stationery.

Access Cards

• Work with Facilities Manager to issue & recover access cards from employees, visitors, clients, contractors and ED/SD Partners.
• Manage access card supplies and conduct maintenance on Access Card Printer when needed.

CCTV Camera System

• Work with Facilities Manager to review and provide security video footage when required.
• Basic Office Maintenance

Such as:

• The replacement of tap filters.
• Emergency removal of ceiling tiles when necessary.

Event Setups

• Work with stakeholders to with setup for various events.
• Ensure adherence and compliance with safety documentation & processes.

Facilities Inspections

• Assist with regular inspections of premises.
• Conduct Inspections of company and emergency equipment.

Fleet Vehicles

• Inspection and attendance to company vehicles.
• Assist with basic repair or maintenance of company vehicles.
• Assist with ensuring company vehicles are serviced or repaired by service providers.

Office Printers Maintenance

• Assist with replenishing office printer toners.
• Assist with reporting any printer maintenance or repairs to the Information Technology Department.

First Aider Officer

• Provide support to the Health & Safety Department as a First Aid officer for the Hatch Greenstone office.
• Assist with First Aid responses on the premises.
• Conduct scheduled inspections of First Aid facilities and equipment with the Health & Safety Department.

Fire & Evacuation Marshal

• Provide support to Health & Safety Department with Fire & Evacuation Marshal duties on the premises.
• Conduct quarterly inspections of firefighting & evacuation equipment.
• Assist in the event of an emergency and evacuation.

Safety, Health & Environmental Representative

• Provide support to Health & Safety Department
• Conduct quarterly Health & Safety inspection
• Report findings to Facilities Manager and Health & Safety Department for further action.

Assistance

• Support the company with Facilities functions while Facilities Manager is away. Such as:
• Call-Out duties
• Working after or before normal office hours
• Supporting Contractors and Security during nightshifts.